Event Venue Rental Agreement Template for Indonesia

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Key Requirements PROMPT example:

Event Venue Rental Agreement

"I need an Event Venue Rental Agreement for my luxury hotel ballroom in Jakarta, which will be used for high-end corporate events and weddings, including provisions for in-house catering services and advanced audio-visual equipment rental."

Document background
The Event Venue Rental Agreement serves as a crucial legal instrument for managing the temporary use of event spaces in Indonesia. This document is essential when a venue owner or operator wishes to rent out their space for events such as conferences, weddings, exhibitions, or corporate functions. It provides comprehensive coverage of rental terms, operational requirements, and risk management while ensuring compliance with Indonesian regulations including the Civil Code (KUH Perdata), building safety laws, and local licensing requirements. The agreement protects both parties' interests by clearly defining responsibilities, payment terms, and liability allocation, while accommodating various event types and venue specifications. It's particularly important in Indonesia's growing events and hospitality sector, where clear legal documentation is essential for commercial venue operations.
Suggested Sections

1. Parties: Identification of the venue owner/operator and the renter, including complete legal names and addresses

2. Background: Brief context of the agreement and purpose of the venue rental

3. Definitions: Key terms used throughout the agreement, including 'Venue', 'Event', 'Rental Period', etc.

4. Venue Details and Rental Period: Specific description of the venue space being rented and the precise timing of the rental

5. Rental Fee and Payment Terms: Rental costs, payment schedule, security deposit, and payment methods

6. Use of Venue: Permitted activities, restrictions, and conditions for venue usage

7. Rights and Obligations of the Owner: Owner's responsibilities including access, maintenance, and basic facilities provision

8. Rights and Obligations of the Renter: Renter's responsibilities including proper use, cleanup, and compliance with regulations

9. Security and Safety: Safety requirements, emergency procedures, and security arrangements

10. Insurance and Liability: Insurance requirements and allocation of risks between parties

11. Termination: Conditions for ending the agreement and consequences of termination

12. Force Majeure: Provisions for unforeseen circumstances preventing venue use

13. Governing Law and Dispute Resolution: Application of Indonesian law and method of resolving disputes

14. Notices: How formal communications between parties should be made

15. General Provisions: Standard boilerplate clauses including severability, entire agreement, and amendments

Optional Sections

1. Catering and Food Services: Terms for food and beverage services if the venue provides or allows external catering

2. Technical Equipment and Services: Provisions for audio-visual equipment, lighting, or other technical services if offered

3. Parking Arrangements: Specific terms for parking facilities if included in the rental

4. Decoration and Setup: Rules and conditions for venue decoration and event setup if allowed

5. Entertainment Licenses: Requirements for entertainment permits if live performances or music are planned

6. Alcohol Service: Terms for alcohol service if permitted, including licensing requirements

7. Additional Services: Terms for extra services like cleaning, security staff, or event coordination if offered

8. Intellectual Property: Terms for using venue name/images or recording/photographing at the venue if relevant

Suggested Schedules

1. Schedule 1: Venue Layout and Specifications: Detailed floor plans, capacity limits, and technical specifications of the venue

2. Schedule 2: Inventory List: List of furniture, equipment, and facilities included in the rental

3. Schedule 3: Fee Schedule: Detailed breakdown of all fees, deposits, and additional charges

4. Schedule 4: House Rules: Specific venue rules and operational guidelines

5. Schedule 5: Service Level Agreement: Details of any additional services provided by the venue

6. Schedule 6: Cleaning and Maintenance Checklist: Standards for venue condition before and after the event

7. Appendix A: Required Permits and Licenses: List of necessary permits and licenses for different types of events

8. Appendix B: Emergency Procedures: Detailed safety and emergency protocols

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Hospitality

Events Management

Real Estate

Entertainment

Tourism

Corporate Services

Wedding Industry

Conference and Exhibition

Education and Training

Food and Beverage

Sports and Recreation

Cultural Arts

Property Management

Relevant Teams

Legal

Operations

Events Management

Facilities Management

Sales

Risk and Compliance

Property Management

Business Development

Customer Service

Finance

Security

Relevant Roles

Venue Manager

Events Coordinator

Facilities Manager

Property Manager

Legal Counsel

Operations Director

Business Development Manager

Contract Administrator

Risk Manager

Compliance Officer

Event Planning Director

Real Estate Manager

Sales Manager

Chief Operating Officer

Wedding Planner

Conference Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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