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Email Security Policy

Email Security Policy Template for Indonesia

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Key Requirements PROMPT example:

Email Security Policy

"I need an Email Security Policy for my medium-sized fintech company in Jakarta that emphasizes encryption requirements and secure handling of financial data, while ensuring compliance with Indonesian banking regulations and the PDP Law."

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Document background
The Email Security Policy serves as a critical governance document for organizations operating in Indonesia, establishing mandatory requirements and guidelines for secure email usage. This policy is essential for ensuring compliance with Indonesian regulations, particularly the Electronic Information and Transactions Law (EIT Law) and Personal Data Protection Law (PDP Law). The document provides comprehensive guidance on email security controls, user responsibilities, data protection measures, and incident response procedures. It should be implemented by organizations handling sensitive information or those seeking to protect their communications infrastructure from security threats. The policy addresses both technical security measures and user behavior requirements, making it applicable across all organizational levels and departments.
Suggested Sections

1. Purpose and Scope: Defines the objectives of the email security policy and its applicability within the organization

2. Legal Framework: References to relevant Indonesian laws and regulations governing email usage and data protection

3. Definitions: Clear explanations of technical terms and concepts used throughout the policy

4. Email Usage Requirements: Basic rules and requirements for appropriate email usage in the organization

5. Security Controls: Mandatory security measures for email systems including encryption, authentication, and access controls

6. User Responsibilities: Specific obligations of employees regarding email security and proper usage

7. Prohibited Activities: Clear listing of forbidden email practices and behaviors

8. Data Protection Requirements: Measures for protecting sensitive and personal data in email communications

9. Incident Reporting: Procedures for reporting email security incidents and breaches

10. Compliance and Enforcement: Consequences of policy violations and enforcement procedures

11. Policy Review and Updates: Process and frequency of policy reviews and updates

Optional Sections

1. Remote Work Email Security: Additional security requirements for employees accessing email while working remotely

2. Mobile Device Email Access: Specific requirements for accessing corporate email on mobile devices

3. Third-Party Email Integration: Security requirements for integration with third-party email services or applications

4. International Data Transfer: Requirements for handling email communications with international recipients

5. Email Retention and Archiving: Specific requirements for email storage and archiving if needed by the organization

6. Email Encryption Requirements: Detailed encryption requirements for specific types of communications or departments

Suggested Schedules

1. Technical Configuration Standards: Detailed technical specifications for email security settings and configurations

2. Acceptable Use Guidelines: Detailed guidelines and examples of acceptable and unacceptable email usage

3. Incident Response Procedures: Step-by-step procedures for handling different types of email security incidents

4. Email Security Best Practices: Comprehensive guide of best practices for secure email usage

5. Compliance Checklist: Checklist for ensuring compliance with the email security policy

6. Training Requirements: Details of required email security training and awareness programs

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Access Control
Attachment
Authentication
Authorized User
Confidential Information
Corporate Email System
Data Breach
Digital Signature
Electronic Information
Electronic System
Email
Email Address
Email Client
Email Filtering
Email Server
Encryption
End-to-End Encryption
Information Security Incident
Malicious Code
Malware
Multi-Factor Authentication
Password
Personal Data
Phishing
Privacy
Prohibited Content
Protected Information
Security Controls
Sensitive Data
Spam
Spoofing
System Administrator
Third-Party Service Provider
Two-Factor Authentication
Unauthorized Access
User Credentials
Virus
VPN (Virtual Private Network)
Whitelisting
Relevant Industries

Financial Services

Healthcare

Technology

Manufacturing

Professional Services

Education

Government

Retail

Telecommunications

Energy

Transportation

Insurance

Banking

Legal Services

Consulting

Relevant Teams

Information Technology

Information Security

Compliance

Legal

Human Resources

Risk Management

Operations

Executive Leadership

Administrative Support

Customer Service

Sales

Marketing

Finance

Research and Development

Relevant Roles

Chief Information Security Officer

IT Director

Information Security Manager

Compliance Officer

Risk Manager

Systems Administrator

Network Engineer

Security Analyst

Data Protection Officer

HR Manager

Legal Counsel

Department Manager

Executive Officer

Employee

Contractor

IT Support Specialist

Privacy Officer

Industries
Law No. 11 of 2008 on Electronic Information and Transactions (EIT Law): The primary legislation governing electronic communications and transactions in Indonesia. It provides the legal framework for electronic documents, digital signatures, and cybercrime prevention.
Law No. 19 of 2016 on the Amendment to Law No. 11 of 2008: Updates to the EIT Law which strengthen provisions on electronic information security, including stricter penalties for cybercrime and unauthorized access.
Government Regulation No. 71 of 2019 on the Implementation of Electronic Systems and Transactions: Provides detailed requirements for electronic system operations, including security measures, data protection, and management of electronic information.
Minister of Communication and Information Technology Regulation No. 20 of 2016: Regulates the protection of personal data in electronic systems, including requirements for consent, data processing, and security measures.
Law No. 27 of 2023 on Personal Data Protection (PDP Law): Indonesia's comprehensive data protection law that establishes requirements for processing personal data, including collection, storage, and transfer of personal information through electronic means.
ISO 27001 Implementation Guidelines: While not legislation, these international standards are commonly referenced in Indonesian regulations for information security management systems, including email security measures.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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