The Email Security Policy serves as a critical governance document for organizations operating under English and Welsh law, establishing comprehensive guidelines for secure email communications. This policy has become increasingly important due to rising cyber threats and stricter data protection requirements, particularly following the implementation of UK GDPR and the Data Protection Act 2018. It outlines specific measures for protecting sensitive information, maintaining compliance with relevant regulations, and managing email-related security risks. The policy is essential for organizations handling personal data or sensitive information through email systems.
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1. Purpose and Scope: Defines the objectives of the policy and to whom it applies
2. Definitions: Key terms used throughout the policy
3. Email Usage Guidelines: Basic rules for appropriate email use
4. Security Requirements: Mandatory security measures for email systems
5. Password Requirements: Standards for email account passwords
6. Data Protection and Privacy: Requirements for handling personal data in emails
7. Incident Reporting: Procedures for reporting security incidents
8. Compliance and Enforcement: Consequences of non-compliance and enforcement measures
1. Remote Access: Guidelines for accessing email remotely when organization allows remote email access
2. Mobile Device Usage: Rules for email access on mobile devices when organization permits mobile email access
3. Third-Party Access: Rules for external parties accessing email systems when external access is required
4. Email Retention: Requirements for email storage and deletion when specific retention requirements exist
1. Acceptable Use Guidelines: Detailed guidelines for appropriate email use
2. Security Incident Response Procedure: Step-by-step guide for handling security incidents
3. Password Requirements Guide: Detailed password creation and management guidelines
4. Email Signature Template: Standard format for corporate email signatures
5. Compliance Checklist: Checklist for ensuring policy compliance
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Genie’s Security Promise
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Organizational security:
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