Email Security Policy Template for Singapore

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Key Requirements PROMPT example:

Email Security Policy

"I need an Email Security Policy for my Singapore-based fintech startup that complies with PDPA and includes specific provisions for remote workers, as we plan to implement a hybrid work model from January 2025."

Document background
The Email Security Policy is essential for organizations operating in Singapore to establish standardized procedures for protecting email communications and sensitive data. This document becomes necessary as organizations face increasing cyber threats and must comply with Singapore's strict data protection laws, including the PDPA and Cybersecurity Act. The policy outlines security controls, user responsibilities, and compliance requirements while incorporating best practices for email security and data protection.
Suggested Sections

1. Purpose and Scope: Defines the objectives of the policy and to whom it applies within the organization

2. Definitions: Key terms used throughout the policy document including technical and legal terminology

3. Legal Framework: Reference to applicable laws and regulations including PDPA, Cybersecurity Act, Computer Misuse Act, and relevant standards

4. Email Usage Guidelines: Basic rules for corporate email usage and acceptable use policies, including proper email conduct

5. Security Requirements: Mandatory security controls and practices for email systems including encryption, authentication, and access controls

6. User Responsibilities: Employee obligations and responsibilities regarding email security and data protection

7. Incident Response: Procedures for handling email security incidents, breaches, and mandatory reporting requirements

Optional Sections

1. Remote Access Protocols: Guidelines for accessing email remotely and associated security measures for remote work scenarios

2. Third-Party Access: Rules and security requirements for external parties accessing organizational email systems

3. Industry-Specific Requirements: Additional requirements and compliance measures for regulated industries such as financial services

Suggested Schedules

1. Technical Configuration Standards: Detailed technical specifications for email security settings and configurations

2. Security Incident Report Template: Standard form and procedures for reporting email security incidents

3. User Acknowledgment Form: Document for employees to acknowledge understanding and compliance with the policy

4. Email Security Best Practices Guide: Detailed guidance document on secure email practices and procedures

5. Compliance Checklist: Checklist for regular security compliance assessment and audit purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Industries

PDPA 2012: Personal Data Protection Act 2012 - Primary legislation governing the collection, use, disclosure and care of personal data in Singapore. Crucial for email policies regarding personal data handling.

Cybersecurity Act 2018: Establishes a framework for the protection of critical information infrastructure and provides measures for preventing, managing, and responding to cybersecurity threats and incidents.

Computer Misuse Act: Addresses unauthorized access to computer systems and cybercrime. Relevant for email security measures and incident response procedures.

Electronic Transactions Act: Provides legal foundation for electronic transactions and digital signatures, affecting email communication security requirements.

PDPA Regulations and Guidelines: Supplementary regulations and guidelines that provide specific requirements for compliance with the PDPA, including data protection and security measures.

MAS TRM Guidelines: Monetary Authority of Singapore Technology Risk Management Guidelines - Specific requirements for financial institutions regarding technology risk management, including email security.

SS 584: Cloud Security Singapore Standards - Guidelines for cloud security that may affect email systems hosted in cloud environments.

SS ISO/IEC 27001: Singapore Standards for Information Security Management Systems - Local implementation of ISO 27001 standard for information security management.

ISO 27001: International standard for information security management systems, providing framework for email security controls and management.

ISO 27002: International standard providing detailed security controls and implementation guidance for information security.

NIST Cybersecurity Framework: US-based framework widely adopted globally for managing cybersecurity risk, including email security controls and measures.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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