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Email Security Policy
"I need an Email Security Policy for my Singapore-based fintech startup that complies with PDPA and includes specific provisions for remote workers, as we plan to implement a hybrid work model from January 2025."
1. Purpose and Scope: Defines the objectives of the policy and to whom it applies within the organization
2. Definitions: Key terms used throughout the policy document including technical and legal terminology
3. Legal Framework: Reference to applicable laws and regulations including PDPA, Cybersecurity Act, Computer Misuse Act, and relevant standards
4. Email Usage Guidelines: Basic rules for corporate email usage and acceptable use policies, including proper email conduct
5. Security Requirements: Mandatory security controls and practices for email systems including encryption, authentication, and access controls
6. User Responsibilities: Employee obligations and responsibilities regarding email security and data protection
7. Incident Response: Procedures for handling email security incidents, breaches, and mandatory reporting requirements
1. Remote Access Protocols: Guidelines for accessing email remotely and associated security measures for remote work scenarios
2. Third-Party Access: Rules and security requirements for external parties accessing organizational email systems
3. Industry-Specific Requirements: Additional requirements and compliance measures for regulated industries such as financial services
1. Technical Configuration Standards: Detailed technical specifications for email security settings and configurations
2. Security Incident Report Template: Standard form and procedures for reporting email security incidents
3. User Acknowledgment Form: Document for employees to acknowledge understanding and compliance with the policy
4. Email Security Best Practices Guide: Detailed guidance document on secure email practices and procedures
5. Compliance Checklist: Checklist for regular security compliance assessment and audit purposes
Authors
Authentication
Authorized User
Breach
Confidential Information
Corporate Email System
Data Protection Officer
Email Security Controls
Encryption
End User
Information Security Incident
Malware
Multi-Factor Authentication
Personal Data
Phishing
Prohibited Content
Remote Access
Security Controls
Sensitive Information
Spam
System Administrator
Third-Party Service Provider
Two-Factor Authentication
Unauthorized Access
User Credentials
Access Control
Audit and Monitoring
Breach Notification
Compliance Requirements
Confidentiality
Data Protection
Data Retention
Email Classification
Email Encryption
Email Storage
Emergency Procedures
Enforcement
General Security Requirements
Incident Response
Password Management
Personal Use
Privacy
Prohibited Activities
Remote Access
Roles and Responsibilities
Security Awareness Training
Security Controls
Third-Party Access
User Authentication
Violation and Disciplinary Action
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