Company Privacy Notice Template for Indonesia

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Key Requirements PROMPT example:

Company Privacy Notice

"I need a Company Privacy Notice for my e-commerce startup based in Jakarta that will launch in March 2025, compliant with Indonesian PDP Law, with specific focus on online tracking, international data transfers, and customer data processing."

Document background
A Company Privacy Notice is a fundamental document required for businesses operating in Indonesia that process personal data. This document became particularly crucial following the enactment of Law No. 27 of 2022 on Personal Data Protection (PDP Law), which introduced comprehensive data protection requirements similar to the GDPR. The notice must be provided to data subjects and should clearly explain how their personal data is collected, processed, stored, and protected. It serves multiple purposes: ensuring compliance with Indonesian data protection laws, building trust with stakeholders, and providing transparency about data handling practices. The document should be regularly reviewed and updated to reflect changes in data processing activities or regulatory requirements, and must be available in both Bahasa Indonesia and English if serving international audiences.
Suggested Sections

1. Introduction: Identifies the company and explains the purpose of the privacy notice

2. Scope of Notice: Clarifies who the notice applies to and what activities it covers

3. Definitions: Defines key terms used throughout the privacy notice, including personal data, processing, controller, etc.

4. Types of Personal Data Collected: Comprehensive list of personal data categories collected and processed

5. Purposes of Processing: Detailed explanation of why personal data is collected and how it will be used

6. Legal Basis for Processing: Explanation of the legal grounds for processing personal data under Indonesian law

7. Data Retention: Information about how long personal data is kept and criteria for retention periods

8. Data Security: Description of measures taken to protect personal data

9. Data Subject Rights: Explanation of individual rights under the PDP Law and how to exercise them

10. Contact Information: Details of how to contact the company and/or Data Protection Officer

11. Updates to Privacy Notice: Information about how changes to the privacy notice will be communicated

Optional Sections

1. International Data Transfers: Required if personal data is transferred outside of Indonesia, detailing the legal basis and safeguards for such transfers

2. Cookies and Tracking Technologies: Required for companies operating websites or online services that use cookies or similar technologies

3. Children's Privacy: Required if the company collects or processes personal data from children under 17

4. Special Categories of Personal Data: Required if the company processes sensitive personal data such as health information, religious beliefs, or biometric data

5. Automated Decision Making: Required if the company uses automated processing to make decisions about individuals

6. Third-Party Sharing: Required if personal data is shared with third parties, detailing recipients and purposes

Suggested Schedules

1. Data Processing Activities Register: Detailed list of specific data processing activities and their purposes

2. Categories of Recipients: Comprehensive list of third parties with whom data is shared

3. Technical and Organizational Security Measures: Detailed description of security measures implemented to protect personal data

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Technology

E-commerce

Financial Services

Healthcare

Education

Retail

Manufacturing

Professional Services

Telecommunications

Media and Entertainment

Travel and Hospitality

Insurance

Real Estate

Transportation and Logistics

Relevant Teams

Legal

Compliance

Information Security

Information Technology

Human Resources

Risk Management

Data Protection

Operations

Executive Leadership

Customer Service

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Chief Legal Officer

Privacy Manager

Compliance Officer

Legal Counsel

Information Security Manager

Risk Manager

Chief Technology Officer

Chief Information Security Officer

HR Director

Operations Director

Chief Executive Officer

Chief Operations Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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