Data Collection Notice Template for Indonesia

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Key Requirements PROMPT example:

Data Collection Notice

"I need a Data Collection Notice for my Indonesian e-commerce platform launching in March 2025, which will collect customer shopping behavior data and process payment information for online transactions."

Document background
The Data Collection Notice is a mandatory document required under Indonesia's Personal Data Protection Law (PDP Law) No. 27 of 2022 for organizations collecting and processing personal data. This document must be provided to individuals before or at the time of data collection, explaining how their personal data will be handled. It serves multiple purposes: ensuring legal compliance, building trust with data subjects, and providing transparency about data processing activities. The notice must be clear, accessible, and contain specific information required by Indonesian law, including the purpose of data collection, types of data collected, processing methods, retention periods, and data subject rights. Organizations operating in Indonesia must maintain an up-to-date Data Collection Notice that reflects their current data handling practices and complies with evolving regulatory requirements.
Suggested Sections

1. Identity of Data Controller: Information about the organization collecting the data, including legal name, registration number, and contact details

2. Purpose of Data Collection: Clear explanation of why personal data is being collected and how it will be used

3. Types of Personal Data: Detailed list of personal data categories being collected

4. Legal Basis: Explanation of the legal grounds for collecting and processing personal data

5. Data Processing Activities: Description of how the personal data will be processed, stored, and protected

6. Data Retention Period: Information about how long the personal data will be kept

7. Data Subject Rights: Explanation of individual rights under the PDP Law, including access, correction, and deletion rights

8. Data Sharing and Transfer: Information about third parties who may receive the data and any international transfers

9. Security Measures: Overview of measures taken to protect personal data

10. Contact Information: Details for data protection queries and complaints

Optional Sections

1. Cookies and Tracking: Required if the organization uses cookies or similar tracking technologies on websites or apps

2. Special Categories of Data: Required if collecting sensitive personal data such as health information, religious beliefs, or biometric data

3. Automated Decision Making: Required if using automated processing to make decisions about individuals

4. Children's Privacy: Required if services may be used by or data collected from children

5. Financial Data Processing: Required if collecting financial information, including specific requirements under BI and OJK regulations

6. Marketing Communications: Required if personal data will be used for marketing purposes

Suggested Schedules

1. Detailed Data Categories: Comprehensive list of all personal data fields collected, categorized by type and purpose

2. Third Party Recipients: List of third parties who may receive personal data, including their roles and locations

3. Technical Security Measures: Detailed description of security protocols and measures implemented to protect personal data

4. Data Subject Request Procedures: Detailed procedures for handling data subject access requests and other rights

5. Consent Forms: Template forms for obtaining specific consent where required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Financial Services

Healthcare

E-commerce

Technology

Education

Telecommunications

Retail

Insurance

Banking

Transportation

Hospitality

Manufacturing

Professional Services

Real Estate

Government Services

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Risk Management

Human Resources

Customer Service

Marketing

Operations

Data Protection

Privacy

Internal Audit

Corporate Communications

Relevant Roles

Data Protection Officer

Chief Privacy Officer

Compliance Manager

Legal Counsel

Information Security Manager

Risk Manager

IT Director

Chief Information Officer

Operations Manager

Customer Service Manager

HR Manager

Marketing Director

Systems Administrator

Privacy Analyst

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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