The Data Collection Notice is a crucial document required under Saudi Arabia's Personal Data Protection Law (PDPL) and related regulations. It must be provided to individuals before or at the time of collecting their personal data. This document serves multiple purposes: ensuring legal compliance with Saudi Arabian data protection laws, establishing transparency in data processing practices, and informing data subjects about their rights. The notice should be used whenever an organization collects personal data from individuals in Saudi Arabia or processes data within the jurisdiction. It must contain specific information required by law, including the identity of the data controller, purposes of processing, types of data collected, data subject rights, and data protection measures. The document needs regular review and updates to reflect any changes in data processing practices or regulatory requirements.
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1. Introduction and Identity of Data Controller: Identifies the organization collecting the data and provides contact details of the data controller and Data Protection Officer (if applicable)
2. Types of Personal Data Collected: Detailed list of personal data categories being collected, including sensitive personal data if applicable
3. Purpose of Data Collection: Clear explanation of why the personal data is being collected and how it will be used
4. Legal Basis for Processing: Explanation of the legal grounds for collecting and processing the personal data under Saudi law
5. Data Storage and Security: Information about how the data will be stored, security measures in place, and retention period
6. Data Subject Rights: Description of individual rights under the PDPL including access, correction, deletion, and objection rights
7. Data Sharing and Transfer: Information about third parties with whom data may be shared and any international transfers
8. Contact Information: How to contact the organization regarding privacy concerns or to exercise data subject rights
1. Cookies and Tracking Technologies: Required if the organization uses cookies or similar tracking technologies on websites or applications
2. Automated Decision Making: Required if the organization uses automated processing to make decisions about individuals
3. Children's Privacy: Required if services or data collection may involve individuals under 18 years of age
4. Special Categories of Data: Required if collecting sensitive personal data such as health information, biometric data, or religious beliefs
5. Marketing Communications: Required if personal data will be used for marketing purposes
1. Data Categories and Retention Periods: Detailed breakdown of different types of personal data collected and their specific retention periods
2. Technical and Security Measures: Detailed description of security protocols and measures implemented to protect personal data
3. Third Party Processors List: List of approved data processors and sub-processors, including their roles and locations
4. Cookie Policy Details: Comprehensive list of cookies used, their purposes, and duration (if applicable)
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