Personal Data Privacy Notice Template for Indonesia

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Key Requirements PROMPT example:

Personal Data Privacy Notice

"I need a Personal Data Privacy Notice for my Indonesia-based e-commerce platform launching in March 2025, which will process customer data across Southeast Asia and needs specific sections on marketing preferences and automated decision-making for personalized recommendations."

Document background
The Personal Data Privacy Notice is a mandatory document under Indonesian law, specifically required by the Personal Data Protection Law (Law No. 27 of 2022) and related regulations. Organizations operating in Indonesia must provide this notice to data subjects before collecting and processing their personal data. The notice serves as a fundamental transparency tool, detailing the organization's data processing activities, security measures, and data subject rights. It must be written in clear, understandable language and include specific information required by law, such as the purposes of processing, types of data collected, and retention periods. This document is particularly crucial following the implementation of Indonesia's comprehensive data protection framework, which introduces significant compliance obligations and potential penalties for non-compliance.
Suggested Sections

1. Introduction: Overview of the privacy notice and its purpose

2. Scope and Application: Description of who the privacy notice applies to and what activities it covers

3. Definitions: Key terms used throughout the privacy notice, aligned with Indonesian PDP Law definitions

4. Types of Personal Data Collected: Detailed categorization of personal data collected and processed

5. Purposes of Processing: Specific purposes for which personal data is collected and processed

6. Legal Basis for Processing: Legal grounds under Indonesian law for processing personal data

7. Data Subject Rights: Comprehensive list and explanation of rights under the PDP Law

8. Data Security Measures: Overview of technical and organizational measures to protect personal data

9. Data Retention: Retention periods and criteria for different types of personal data

10. Data Sharing and Transfer: Information about third parties receiving data and cross-border transfers

11. Contact Information: Details of the data controller and how to submit privacy-related requests

12. Updates to Privacy Notice: Process for updating the notice and notifying data subjects of changes

Optional Sections

1. Cookies and Tracking Technologies: Required if the organization uses website tracking technologies

2. Children's Privacy: Required if services may involve processing children's personal data

3. Special Categories of Personal Data: Required if processing sensitive personal data as defined in the PDP Law

4. Automated Decision Making: Required if using automated processing to make decisions about data subjects

5. Direct Marketing: Required if personal data is used for marketing purposes

6. Employee Data Processing: Required if the notice covers employee personal data

7. CCTV and Surveillance: Required if using surveillance systems that collect personal data

Suggested Schedules

1. Schedule 1: Detailed Data Categories: Comprehensive list of all personal data categories collected and processed

2. Schedule 2: Third Party Recipients: List of third parties with whom personal data is shared, including their locations and purposes

3. Schedule 3: Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

4. Schedule 4: Data Retention Schedule: Detailed retention periods for different categories of personal data

5. Appendix A: Data Subject Request Form: Standard form for submitting data subject rights requests

6. Appendix B: Consent Forms: Standard consent forms for specific data processing activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Financial Services

Healthcare

E-commerce

Technology

Education

Telecommunications

Retail

Manufacturing

Professional Services

Insurance

Banking

Tourism and Hospitality

Transportation

Real Estate

Media and Entertainment

Relevant Teams

Legal

Compliance

Information Technology

Information Security

Risk Management

Data Protection

Privacy

Corporate Governance

Internal Audit

Operations

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Legal Counsel

Compliance Manager

Information Security Manager

Privacy Manager

Risk Management Officer

IT Director

Chief Information Security Officer

Chief Legal Officer

Compliance Director

Data Protection Specialist

Privacy Analyst

Information Governance Manager

Legal Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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