The Data Protection Privacy Notice is a mandatory document under Indonesian data protection law, specifically required by the Personal Data Protection Law (UU PDP) of 2022. It serves as a transparent communication tool between organizations and individuals whose personal data is being processed. This document should be implemented by any organization collecting or processing personal data in Indonesia or of Indonesian citizens, detailing the organization's data handling practices, security measures, and compliance with Indonesian data protection regulations. The notice must be easily accessible, written in clear language, and updated regularly to reflect any changes in data processing activities or regulatory requirements. It forms a crucial part of an organization's data protection compliance framework and helps demonstrate accountability under Indonesian law.
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1. Introduction: Overview of the privacy notice and its purpose, including the identity and contact details of the data controller
2. Scope of Application: Description of who the privacy notice applies to and what activities it covers
3. Definitions: Key terms used in the privacy notice, aligned with UU PDP definitions
4. Types of Personal Data Collected: Detailed categories of personal data collected and processed
5. Purposes of Processing: Specific purposes for which personal data is collected and processed
6. Legal Basis for Processing: Legal grounds under UU PDP for processing personal data
7. Data Subject Rights: Explanation of individual rights under UU PDP and how to exercise them
8. Data Security Measures: Description of technical and organizational measures to protect personal data
9. Data Retention: Information about how long personal data is retained
10. Contact Information: Details for contacting the data controller and/or data protection officer
1. International Data Transfers: Include when personal data is transferred outside Indonesia, describing transfer mechanisms and safeguards
2. Automated Decision Making: Include when automated decision-making or profiling is used, explaining the logic and consequences
3. Children's Privacy: Include when services may involve processing children's personal data
4. Cookie Policy: Include when websites use cookies or similar tracking technologies
5. Special Categories of Data: Include when processing sensitive personal data as defined in UU PDP
1. Schedule 1: Categories of Personal Data: Detailed list of all personal data categories collected and processed
2. Schedule 2: Third Party Recipients: List of third parties with whom personal data is shared, including their categories and purposes
3. Schedule 3: Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data
4. Appendix A: Data Subject Request Form: Template form for individuals to submit requests regarding their personal data
5. Appendix B: Consent Forms: Template consent forms for specific data processing activities requiring explicit consent
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