The Company Privacy Notice is a mandatory document under both Austrian and EU data protection law, designed to fulfill transparency obligations under Article 13 and 14 of the GDPR, as well as requirements under the Austrian Data Protection Act (DSG). This document must be provided to data subjects whose personal data is being processed, explaining in clear and plain language how their data is collected, used, shared, and protected. It serves as a crucial compliance tool for organizations operating in Austria, helping them meet their legal obligations while building trust with stakeholders. The notice should be regularly reviewed and updated to reflect changes in data processing activities, organizational practices, or legal requirements. It's particularly important in the Austrian context where both federal data protection laws and EU regulations must be considered.
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1. Introduction: Overview of the privacy notice and its purpose
2. About Us: Information about the company as data controller, including contact details and Data Protection Officer information if applicable
3. Scope of This Privacy Notice: Description of who the notice applies to and what activities it covers
4. Personal Data We Collect: Comprehensive list of personal data categories collected and processed
5. How We Collect Your Personal Data: Sources of personal data collection, including direct collection and third-party sources
6. Legal Basis for Processing: Explanation of the legal grounds under GDPR for processing personal data
7. Purposes of Processing: Detailed description of how and why personal data is used
8. Data Sharing and Recipients: Information about third parties with whom data is shared
9. International Data Transfers: Details about any transfers outside the EEA and safeguards in place
10. Data Security: Measures taken to protect personal data
11. Data Retention: How long personal data is kept and criteria for determining retention periods
12. Your Rights: Explanation of data subject rights under GDPR and how to exercise them
13. Updates to This Notice: Information about how changes to the privacy notice will be communicated
14. How to Contact Us: Contact details for privacy-related queries and complaints
1. Cookies and Tracking Technologies: Required if the company operates websites or apps using cookies or similar technologies
2. Marketing Communications: Required if the company engages in direct marketing activities
3. Automated Decision Making: Required if the company uses automated processing to make decisions about individuals
4. Children's Privacy: Required if services might be accessed by or data collected from children
5. Employee-Specific Processing: Required if the privacy notice covers employee data processing
6. CCTV and Access Control: Required if the company uses surveillance systems or electronic access controls
7. Special Categories of Data: Required if the company processes sensitive personal data
8. Joint Controller Information: Required if the company acts as a joint controller with other entities
1. Cookie List: Detailed list of cookies used, their purposes, and duration
2. Data Retention Schedule: Specific retention periods for different categories of personal data
3. Third Party Processors: List of data processors and their roles
4. Technical and Organizational Measures: Detailed description of security measures implemented
5. International Transfer Mechanisms: Details of transfer mechanisms used for international data transfers
6. Legitimate Interests Assessment Summary: Summary of legitimate interests assessments for relevant processing activities
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