Call Center Service Level Agreement Template for Indonesia

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Key Requirements PROMPT example:

Call Center Service Level Agreement

"I need a Call Center Service Level Agreement for my e-commerce company in Indonesia, with specific focus on 24/7 multilingual customer support services and robust data protection provisions, planned to commence from March 2025."

Document background
This Call Center Service Level Agreement is essential for businesses operating in Indonesia that require professional customer service support through outsourced call center operations. The agreement is designed to comply with Indonesian regulations, including labor laws, data protection requirements, and consumer protection standards. It should be used when establishing a new call center service relationship or updating existing service arrangements. The document covers crucial aspects such as service scope, performance metrics, data security, staff requirements, and operational procedures. It includes specific provisions for compliance with Indonesian Law No. 13 of 2003 on Manpower, the Electronic Information and Transactions Law, and relevant ministerial regulations governing outsourcing and data protection.
Suggested Sections

1. Parties: Identification of the service provider and client, including their legal details and authorized representatives

2. Background: Context of the agreement, purpose of engaging call center services, and brief overview of intended services

3. Definitions: Detailed definitions of technical terms, KPIs, and other important terminology used throughout the agreement

4. Scope of Services: Detailed description of call center services to be provided, including channels, languages, and service hours

5. Service Provider Obligations: Core responsibilities of the call center provider, including staffing, training, quality assurance, and reporting

6. Client Obligations: Client's responsibilities including providing necessary information, access, and support

7. Service Levels and KPIs: Detailed performance metrics, measurement methods, and reporting requirements

8. Data Protection and Security: Requirements for handling customer data, security protocols, and compliance with Indonesian data protection laws

9. Personnel and Training: Requirements for staff qualification, training programs, and ongoing skill development

10. Operational Requirements: Specific operational procedures, quality monitoring, and escalation protocols

11. Fees and Payment Terms: Pricing structure, payment schedule, and related financial terms

12. Term and Termination: Duration of agreement, renewal terms, and termination conditions

13. Intellectual Property: Ownership and usage rights of systems, data, and materials

14. Confidentiality: Protection of confidential information from both parties

15. Force Majeure: Provisions for handling unforeseen circumstances and service interruptions

16. Dispute Resolution: Process for resolving disputes under Indonesian law

17. General Provisions: Standard legal clauses including notices, amendments, and governing law

Optional Sections

1. Business Continuity and Disaster Recovery: Detailed procedures for service continuity during disruptions, recommended for critical service operations

2. Technology and Systems: Specific requirements for technology infrastructure and systems, needed if client requires specific platforms or integration

3. Multilingual Services: Additional requirements for multiple language support, include if service requires non-Indonesian language support

4. Quality Assurance Program: Detailed quality monitoring and improvement procedures, recommended for complex service requirements

5. Compliance with Industry Standards: Specific industry compliance requirements, include if operating in regulated industries

6. Transition and Implementation: Detailed transition plan and timeline, important for complex service transitions

7. Performance Incentives: Bonus structure for exceeding KPIs, optional motivation mechanism

8. Anti-Bribery and Corruption: Specific anti-corruption provisions, recommended for international clients

Suggested Schedules

1. Schedule A - Service Specifications: Detailed technical specifications of services, including channels, hours, and service types

2. Schedule B - Service Level Requirements: Comprehensive list of KPIs, measurement methodologies, and target levels

3. Schedule C - Pricing and Commercial Terms: Detailed fee structure, including base fees, variable costs, and additional services

4. Schedule D - Implementation Plan: Timeline and milestones for service implementation or transition

5. Schedule E - Technical Requirements: Specifications for systems, software, and technical infrastructure

6. Schedule F - Training Requirements: Detailed training programs, certification requirements, and ongoing development

7. Schedule G - Reporting Requirements: Templates and specifications for regular performance and operational reports

8. Schedule H - Business Continuity Plan: Detailed procedures for maintaining service during disruptions

9. Appendix 1 - Contact Details: Key contacts and escalation matrix for both parties

10. Appendix 2 - Standard Operating Procedures: Detailed operational procedures and workflows

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Banking and Financial Services

Telecommunications

E-commerce

Insurance

Healthcare

Travel and Hospitality

Retail

Technology

Utilities

Government Services

Automotive

Consumer Products

Relevant Teams

Legal

Operations

Customer Service

Procurement

Information Technology

Compliance

Risk Management

Human Resources

Quality Assurance

Contract Management

Data Protection

Finance

Relevant Roles

Chief Operations Officer

Customer Service Director

Operations Manager

Procurement Manager

Legal Counsel

Compliance Officer

IT Director

Quality Assurance Manager

Contact Center Manager

Customer Experience Director

Contract Manager

Risk Manager

Data Protection Officer

Human Resources Director

Service Delivery Manager

Industries
Law No. 13 of 2003 on Manpower: The main Indonesian labor law that governs employment relationships, working hours, wages, and workplace conditions. Essential for call center operations regarding shift work, overtime, and employee rights.
Minister of Manpower Regulation No. 5 of 2019: Regulates workplace safety and health standards, particularly relevant for call center environments regarding ergonomics and workplace facilities.
Law No. 11 of 2008 on Electronic Information and Transactions (EIT Law): Governs electronic transactions and information protection, crucial for call centers handling digital customer data and electronic communications.
Government Regulation No. 71 of 2019: Implementation regulation for the EIT Law, providing specific requirements for electronic system operators, including data centers and customer service operations.
Law No. 8 of 1999 on Consumer Protection: Regulates consumer rights and business obligations, essential for call center interactions with customers and service quality standards.
Minister of Communication and Information Regulation No. 20 of 2016: Regulates personal data protection in electronic systems, crucial for handling customer information in call center operations.
Government Regulation No. 27 of 2019 on Trade Through Electronic Systems: Relevant for call centers supporting e-commerce operations and handling electronic transactions.
Law No. 36 of 1999 on Telecommunications: Governs telecommunications services and infrastructure, important for call center technical operations and communication systems.
Government Regulation No. 82 of 2012 on Electronic System and Transaction Operations: Provides requirements for electronic system operators, including data security and processing standards applicable to call centers.
Minister of Manpower Regulation No. 19 of 2012 on Outsourcing: Regulates outsourcing arrangements, crucial if the call center operates as a third-party service provider.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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