5x5 Risk Assessment Template for Indonesia

A 5x5 Risk Assessment is a structured evaluation tool that uses a matrix system to identify, analyze, and prioritize workplace risks. You'll use this document to systematically assess hazards by rating both their likelihood of occurrence and potential severity of impact on a scale of 1 to 5, creating a comprehensive risk profile for your organization.

When do you need this document?

You need a 5x5 Risk Assessment when establishing new workplace operations, introducing new equipment or processes, or conducting regular safety reviews. Indonesian regulations require risk assessments before starting any work activities that could pose safety or health risks to employees. You'll also need this document when incidents occur, when workplace conditions change significantly, or during annual safety audits. Government safety inspectors may request to review your risk assessments during compliance visits, making proper documentation essential for regulatory compliance.

Key legal considerations

Your 5x5 Risk Assessment must include proper hazard identification, risk evaluation using the matrix methodology, and documented control measures for each identified risk. The document should clearly show how you've applied the hierarchy of controls, prioritizing elimination and substitution over personal protective equipment. You need to ensure that all stakeholders participate in the assessment process, including workers' representatives and relevant department managers. The assessment must be reviewed and updated regularly, with changes documented and communicated to all affected parties. Legal liability can arise if you fail to identify foreseeable risks or implement adequate control measures based on your assessment findings.

Legal requirements in Indonesia

Under Indonesian law, your 5x5 Risk Assessment must comply with Law No. 1 of 1970 on Occupational Safety, which establishes fundamental workplace safety requirements. Government Regulation No. 50 of 2012 specifically mandates risk assessment methodologies as part of the Occupational Safety and Health Management System (SMK3). Your assessment must follow Minister of Manpower Regulation No. 5 of 2018 standards for workplace safety procedures and documentation. The document should align with SNI ISO 31000:2018, Indonesia's national standard for risk management. You must ensure proper document control, including version management, approval processes, and regular reviews. Environmental risks may also require compliance with Government Regulation No. 27 of 2012 on Environmental Impact Assessment, particularly for activities affecting environmental conditions.