The Supplier Authorization Letter is a critical business document commonly used in Hong Kong's commercial landscape to establish and formalize supplier-distributor relationships. This document is essential when a supplier needs to officially authorize another entity to represent, sell, or distribute their products or services in specific territories or markets. The letter, governed by Hong Kong law, typically includes detailed information about both parties, the scope of authorization, territorial rights, duration of the arrangement, and any specific terms or conditions that apply to the authorization. It serves as a crucial piece of documentation for various business purposes, including customs clearance, tender submissions, and establishing legitimacy with potential customers or government authorities. The Supplier Authorization Letter is particularly important in Hong Kong's business environment, where international trade and distribution relationships frequently require formal documentation to comply with local regulatory requirements and business practices.

1. Letter Header: Company letterhead, date, reference number, and recipient's address details

2. Subject Line: Clear indication that this is a Supplier Authorization Letter

3. Salutation: Formal greeting to the recipient

4. Introduction of Parties: Clear identification of the supplier (authorizing party) and the authorized party, including full legal names, business registration numbers, and addresses

5. Authorization Statement: Express statement of authorization, clearly defining what the recipient is authorized to do (e.g., distribute products, represent the supplier, etc.)

6. Scope of Authorization: Detailed description of what products/services are covered and in what territory the authorization applies

7. Duration of Authorization: Clear statement of when the authorization begins and ends, or if it's ongoing

8. Terms and Conditions: Key conditions and requirements that the authorized party must follow

9. Closing: Formal closing statement, signature block with authorized signatory's name, title, and company stamp