A Supplier Authorization Letter is a critical business document used when a company needs to formally authorize a supplier to act on its behalf in specific capacities. Under Swiss law, this document provides legal certainty and clarity in business relationships, establishing the supplier's authority to represent, sell, or service the principal company's products or services. The letter typically includes essential elements such as the scope of authorization, duration, territorial limitations, and any specific conditions governing the relationship. It's particularly important in regulated industries or when dealing with high-value transactions, as it provides documentary evidence of the supplier's authority and helps prevent unauthorized representation. The document must comply with Swiss legal requirements, particularly the provisions of the Swiss Code of Obligations regarding commercial relationships and agency agreements.

1. Letter Header: Complete business details of the authorizing company including registered address, company registration number, and date

2. Recipient Details: Full details of the supplier being authorized

3. Subject Line: Clear indication that this is a Supplier Authorization Letter

4. Introduction: Identification of the authorizing company and its authority to issue the authorization

5. Authorization Statement: Clear and specific statement of the authorization being granted

6. Scope of Authorization: Detailed description of what the supplier is authorized to do

7. Duration: Validity period of the authorization

8. Official Signature: Signature block with name and title of authorized signatory

9. Company Seal/Stamp: Official company seal or stamp where applicable