Speaking Engagement Contract Template for Hong Kong

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Key Requirements PROMPT example:

Speaking Engagement Contract

"I need a Speaking Engagement Contract for a local tech conference keynote in Hong Kong on March 15, 2025, with standard terms for a 90-minute presentation including Q&A session, with recording rights and merchandise sales provisions."

Document background
The Speaking Engagement Contract is essential for organizations hosting speakers for events, conferences, seminars, or training sessions in Hong Kong. This document is designed to comply with Hong Kong's common law system and relevant ordinances, providing a comprehensive framework for engaging speakers while protecting both parties' interests. The contract covers crucial aspects such as service scope, fees, intellectual property rights, cancellation terms, and confidentiality provisions. It's particularly important for managing the unique aspects of speaking engagements, including recording rights, material usage, and potential virtual delivery options. The agreement can be customized for various types of speaking engagements, from keynote speeches to workshop facilitation, while maintaining compliance with Hong Kong's legal requirements regarding contract formation, service provision, and data protection.
Suggested Sections

1. Parties: Identification of the event organizer/company and the speaker, including full legal names and addresses

2. Background: Brief context of the engagement and the parties' intentions

3. Definitions: Key terms used throughout the agreement, including 'Event', 'Services', 'Fee', etc.

4. Scope of Services: Detailed description of the speaking services to be provided, including duration, topic, and format

5. Date and Venue: Specific details about when and where the speaking engagement will take place

6. Fee and Payment Terms: Compensation details, payment schedule, and method of payment

7. Speaker's Obligations: Speaker's responsibilities, including preparation, punctuality, and professional conduct

8. Organizer's Obligations: Event organizer's responsibilities, including venue arrangements, equipment, and support

9. Intellectual Property Rights: Ownership and usage rights of presentation materials and recordings

10. Cancellation and Postponement: Terms and conditions for cancellation or rescheduling by either party

11. Confidentiality: Protection of confidential information shared between parties

12. Liability and Indemnification: Allocation of risks and responsibilities between parties

13. Force Majeure: Provisions for unforeseen circumstances preventing performance

14. Governing Law and Jurisdiction: Specification of Hong Kong law as governing law and jurisdiction for disputes

15. General Provisions: Standard boilerplate clauses including entire agreement, amendments, and notices

Optional Sections

1. Travel and Accommodation: Terms regarding travel arrangements and accommodation when speaker requires travel - used when event location differs from speaker's base location

2. Recording Rights: Specific terms for recording, broadcasting, or streaming the presentation - used when the event will be recorded or broadcast

3. Merchandise Sales: Terms for selling speaker's books or other materials at the event - used when speaker plans to sell products

4. Virtual Event Terms: Specific provisions for online delivery - used for virtual speaking engagements

5. Sponsorship and Endorsement: Terms regarding speaker's association with event sponsors - used when event has sponsors or promotional requirements

6. Insurance: Requirements for event insurance or speaker's professional insurance - used for large events or high-risk venues

7. Translation Services: Provisions for translation or interpretation services - used for international events

8. Non-Compete: Restrictions on speaker's appearances at similar events - used when exclusivity is required

Suggested Schedules

1. Schedule 1 - Event Details: Detailed specifications of the event including date, time, venue, duration, and format

2. Schedule 2 - Fee Structure: Breakdown of fees, expenses, and payment milestones

3. Schedule 3 - Technical Requirements: Technical specifications for audio-visual equipment, stage setup, and other technical needs

4. Schedule 4 - Marketing Materials: Speaker's approved biography, photographs, and promotional materials

5. Appendix A - Presentation Overview: Outline or summary of the presentation content

6. Appendix B - Travel Itinerary: Details of travel arrangements if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Professional Services

Education and Training

Events and Conferences

Corporate Services

Entertainment

Media and Broadcasting

Technology

Financial Services

Healthcare

Hospitality

Non-profit Organizations

Government and Public Sector

Relevant Teams

Legal

Events

Operations

Human Resources

Marketing

Finance

Procurement

Corporate Communications

Learning & Development

Administrative Support

Relevant Roles

Chief Executive Officer

Event Manager

Conference Director

Professional Speaker

Legal Counsel

Procurement Manager

Training Coordinator

HR Director

Marketing Director

Operations Manager

Program Manager

Finance Manager

Talent Acquisition Specialist

Corporate Communications Manager

Learning and Development Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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