Service Framework Agreement for Hong Kong

Service Framework Agreement Template for Hong Kong

A comprehensive legal agreement governed by Hong Kong law that establishes a framework for the ongoing provision of services between a service provider and a customer. The agreement sets out the general terms and conditions under which specific services can be requested and delivered, including pricing mechanisms, service levels, and operational procedures. It provides flexibility for multiple service orders while maintaining consistent general terms, making it ideal for long-term business relationships requiring various services over time.

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What is a Service Framework Agreement?

The Service Framework Agreement is designed for business relationships in Hong Kong where services are provided on an ongoing basis under a master agreement structure. It is particularly useful when parties anticipate multiple service engagements over time but want to avoid negotiating complete contracts for each service. The agreement typically includes master terms governing the relationship, with specific services, pricing, and service levels detailed in schedules and subsequent service orders. This approach, common in Hong Kong's business environment, provides flexibility while maintaining legal certainty. The framework nature allows for efficient scaling of services while ensuring compliance with Hong Kong regulations, including data privacy, employment, and consumer protection laws where applicable.

What sections should be included in a Service Framework Agreement?

1. Parties: Identification of the service provider and recipient, including full legal names and registered addresses

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions and Interpretation: Definitions of key terms and interpretation rules for the agreement

4. Scope of Services: General framework describing the types of services to be provided under the agreement

5. Service Orders: Process for requesting, accepting, and executing specific service orders under the framework

6. Service Provider's Obligations: Key obligations and responsibilities of the service provider

7. Customer's Obligations: Key obligations and responsibilities of the customer

8. Fees and Payment: Pricing structure, payment terms, and invoicing procedures

9. Service Levels: General principles for service quality and performance standards

10. Intellectual Property Rights: Ownership and usage rights of IP created or used during service provision

11. Confidentiality: Protection and handling of confidential information

12. Data Protection: Compliance with PDPO and data handling requirements

13. Liability and Indemnification: Limitation of liability and indemnification obligations

14. Term and Termination: Duration of the agreement and termination rights

15. Force Majeure: Provisions for handling events beyond parties' reasonable control

16. Governing Law and Jurisdiction: Hong Kong law as governing law and jurisdiction for disputes

17. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment

What sections are optional to include in a Service Framework Agreement?

1. Insurance: Required when services involve significant risks or regulatory requirements for insurance coverage

2. Compliance with Laws: Detailed compliance obligations when operating in regulated industries

3. Security Requirements: Specific security protocols when handling sensitive data or accessing customer systems

4. Business Continuity: Required for critical services or when customer requires specific disaster recovery measures

5. Anti-Bribery and Corruption: Detailed provisions for international services or when dealing with public sector

6. Environmental Compliance: Required when services have environmental impacts or for ESG compliance

7. Subcontracting: Rules for subcontracting when service provider may need to engage third parties

8. Change Control: Formal process for managing changes when complex services are involved

9. Staff and Key Personnel: Required when specific individuals are crucial to service delivery

What schedules should be included in a Service Framework Agreement?

1. Schedule 1 - Service Description: Detailed description of service categories covered under the framework

2. Schedule 2 - Service Levels and KPIs: Specific performance metrics and measurement methods

3. Schedule 3 - Fee Schedule: Detailed pricing structure, rates, and charging mechanisms

4. Schedule 4 - Service Order Template: Standard form for requesting specific services under the framework

5. Schedule 5 - Data Processing Agreement: Detailed data protection terms compliant with PDPO

6. Schedule 6 - Contact Details and Escalation Matrix: Key contacts and escalation procedures for both parties

7. Schedule 7 - Technical Requirements: Technical specifications and requirements for service delivery

8. Schedule 8 - Approved Subcontractors: List of pre-approved subcontractors if applicable

9. Appendix A - Service Report Template: Standard format for service performance reporting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Information Technology

Professional Services

Consulting

Facilities Management

Business Process Outsourcing

Healthcare Services

Financial Services

Telecommunications

Manufacturing

Logistics and Supply Chain

Real Estate Services

Engineering Services

Relevant Teams

Legal

Procurement

Operations

Commercial

Finance

Risk and Compliance

Business Development

Account Management

Service Delivery

Vendor Management

Project Management

Relevant Roles

General Counsel

Legal Counsel

Commercial Director

Procurement Manager

Contract Manager

Operations Director

Chief Operating Officer

Business Development Manager

Account Manager

Risk Manager

Compliance Officer

Finance Director

Project Manager

Service Delivery Manager

Vendor Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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