Security Incident Report Form for Hong Kong

Security Incident Report Form Template for Hong Kong

A comprehensive security incident reporting template designed to comply with Hong Kong's regulatory requirements, including the Personal Data (Privacy) Ordinance and relevant industry-specific regulations. This document enables organizations to systematically record and report security incidents, capturing essential information about the incident's nature, impact, and response measures. It includes sections for documenting affected systems, data breach details, and regulatory notification requirements, while maintaining alignment with the Hong Kong Privacy Commissioner's guidance on data breach handling and cybersecurity incident reporting obligations.

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What is a Security Incident Report Form?

The Security Incident Report Form serves as a critical documentation tool for organizations operating in Hong Kong to record and manage security incidents effectively. This document is essential for compliance with Hong Kong's Personal Data (Privacy) Ordinance and various sector-specific regulations, particularly when incidents involve personal data breaches or cybersecurity threats. The form should be used immediately upon discovery of a security incident to document critical details, facilitate proper incident response, and ensure timely notifications to relevant authorities. It captures essential information about the incident's nature, scope, impact, and response measures, while providing a standardized format for internal communication and regulatory reporting. The document supports organizations in meeting their legal obligations while maintaining a clear audit trail of incident handling procedures.

What sections should be included in a Security Incident Report Form?

1. Incident Reporter Information: Details of the person reporting the incident, including name, position, department, contact information

2. Incident Overview: High-level summary of the security incident, including date/time of discovery, incident type, and initial impact assessment

3. Incident Details: Detailed description of the incident, including how it was discovered, affected systems/data, and initial symptoms

4. Impact Assessment: Assessment of the incident's impact on systems, data, operations, and stakeholders, including any breach of personal data

5. Initial Response Actions: Description of immediate actions taken to contain and respond to the incident

6. Affected Assets: List of affected systems, applications, data, or physical assets

7. Notification Requirements: Documentation of internal and external stakeholders who need to be notified, including regulatory bodies

8. Current Status: Current state of the incident, including whether it is ongoing, contained, or resolved

What sections are optional to include in a Security Incident Report Form?

1. Third Party Involvement: Details of any third-party vendors or service providers involved in the incident or response, used when external parties are affected or involved

2. Business Continuity Impact: Assessment of impact on business operations and continuity plans, included when incident affects critical business functions

3. Financial Impact: Preliminary assessment of financial implications, included for significant incidents with monetary impact

4. Legal/Regulatory Implications: Analysis of legal and regulatory obligations triggered by the incident, included when compliance issues arise

5. Media/PR Considerations: Communication strategy and public relations considerations, included for incidents with potential public impact

What schedules should be included in a Security Incident Report Form?

1. Appendix A - Incident Timeline: Detailed chronological timeline of the incident, including discovery, response actions, and key events

2. Appendix B - Evidence Collection Log: Log of all evidence collected, including timestamps, locations, and chain of custody information

3. Appendix C - System/Network Logs: Relevant system and network logs related to the incident

4. Appendix D - Contact List: List of key contacts involved in incident response, including internal teams, external vendors, and regulatory bodies

5. Appendix E - Affected Data Categories: Detailed categorization of affected data, particularly important for personal data breach incidents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Security Agreement

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Healthcare

Technology

Retail

Manufacturing

Professional Services

Education

Transportation

Telecommunications

Public Sector

Insurance

Real Estate

Hospitality

Energy and Utilities

Relevant Teams

Information Security

IT Operations

Legal

Compliance

Risk Management

Internal Audit

Human Resources

Corporate Communications

Data Protection

Business Continuity

Crisis Management

Relevant Roles

Chief Information Security Officer

Data Protection Officer

IT Security Manager

Risk Manager

Compliance Officer

Information Security Analyst

Systems Administrator

Network Engineer

Privacy Officer

Security Operations Manager

IT Director

Chief Technology Officer

Internal Auditor

Legal Counsel

Department Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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