Lost Affidavit for Hong Kong

Lost Affidavit Template for Hong Kong

A Lost Affidavit is a formal sworn statement made under Hong Kong law, typically used to officially declare and document the loss of important items or documents. The affidavit must comply with the requirements of the Hong Kong Oaths and Declarations Ordinance (Cap. 11) and must be sworn before a Commissioner for Oaths or Notary Public. This document serves as an official record of the loss and can be used for various purposes, including obtaining replacement documents, making insurance claims, or protecting oneself from potential misuse of the lost item.

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What is a Lost Affidavit?

A Lost Affidavit is a crucial legal document used in Hong Kong when an individual needs to formally declare the loss of important items such as identification documents, certificates, financial instruments, or valuable property. The document must be executed in accordance with Hong Kong's legal requirements, particularly the Oaths and Declarations Ordinance. It serves multiple purposes: creating an official record of the loss, supporting applications for replacement documents, and providing protection against potential liability if the lost item is misused. The affidavit includes detailed information about the lost item, circumstances of the loss, actions taken to locate it, and any relevant police reports or notifications made to authorities. This sworn statement carries legal weight and can be used as evidence in various contexts, from administrative procedures to legal proceedings.

What sections should be included in a Lost Affidavit?

1. Title and Declaration: Formal title of the affidavit and opening declaration stating this is made under oath

2. Deponent Details: Full name, HKID/passport number, occupation, and residential address of the person making the affidavit

3. Item Description: Detailed description of the lost item including identifying features, serial numbers, or unique characteristics

4. Circumstances of Loss: Detailed account of when, where, and how the item was lost or discovered to be missing

5. Prior Ownership Proof: Statement confirming legitimate ownership or right to possession of the lost item

6. Search Statement: Description of efforts made to locate the lost item

7. Police Report: Details of the police report filed, including report number and date

8. Declaration of Truth: Formal statement affirming all information provided is true and accurate

9. Execution Block: Space for signature, date, and notary/commissioner for oaths' details

What sections are optional to include in a Lost Affidavit?

1. Financial Impact: Details of any financial loss or impact, used when the lost item has monetary value

2. Replacement Attempts: Description of any attempts made to obtain replacement documents, used for official documents

3. Security Measures: Details of steps taken to prevent unauthorized use, included when the lost item could be misused

4. Third Party Notifications: List of institutions notified about the loss, used for items like credit cards or official documents

5. Indemnity Statement: Statement indemnifying relevant parties against claims if the original item is found and misused

What schedules should be included in a Lost Affidavit?

1. Schedule 1 - Original Proof of Ownership: Copies of original purchase receipts, registration documents, or other ownership proof

2. Schedule 2 - Police Report: Copy of the filed police report regarding the lost item

3. Schedule 3 - Identity Document: Copy of deponent's HKID or passport for verification

4. Schedule 4 - Supporting Photographs: If available, photographs of the lost item before it was lost

5. Schedule 5 - Relevant Correspondence: Copies of any correspondence with authorities or institutions regarding the loss

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Complaint Letter

Cost

Free to use
Relevant Industries

Financial Services

Legal Services

Government and Public Sector

Banking

Insurance

Education

Real Estate

Transportation

Retail

Healthcare

Relevant Teams

Legal

Compliance

Risk Management

Administrative Services

Corporate Secretarial

Human Resources

Operations

Claims Processing

Document Control

Security

Property Management

Customer Service

Records Management

Relevant Roles

Legal Counsel

Compliance Officer

Risk Manager

Administrative Officer

Company Secretary

Human Resources Manager

Operations Manager

Claims Handler

Document Controller

Security Officer

Property Manager

Bank Branch Manager

Customer Service Manager

Records Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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