1. Special Notice Reference: Include when special notice was given by members proposing the resolution, as required under Companies Ordinance

2. Director's Representations: Include if the director being removed has made representations that need to be noted

3. Voting Results: Include detailed voting results when the resolution is passed in a general meeting rather than by written resolution

4. Regulatory Notifications: Include for listed companies requiring specific notifications to HKEX or SFC

5. Replacement Director Appointment: Include if a new director is being appointed simultaneously to fill the vacancy

1. Notice of Meeting: Copy of the notice sent to members (if applicable)

2. Special Notice: Copy of special notice received from members proposing the resolution (if applicable)

3. Director's Written Representations: Copy of any written representations made by the director being removed

4. Voting Record: Detailed record of votes cast (if passed in a general meeting)

5. Required Regulatory Forms: Copies of forms required for filing with Companies Registry or regulatory bodies