The Leave of Absence Letter to Employer is an essential document in Hong Kong's employment landscape, used when an employee needs to request an extended period away from work. This formal communication is typically required when the absence extends beyond routine annual leave or sick leave provisions under the Employment Ordinance (Cap. 57). Common scenarios requiring this document include medical treatment, family care responsibilities, professional development, or personal matters requiring extended time off. The letter serves as both a formal request and a documented record of the arrangement, protecting both employer and employee interests. It should align with Hong Kong's employment legislation and any relevant company policies, clearly stating the leave duration, reason, and proposed arrangements for managing work responsibilities during the absence.
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1. Letter Header: Include employee's name, address, contact information, and date
2. Employer's Address Block: Full company name, recipient's name and title, and company address
3. Subject Line: Clear indication that this is a leave of absence request
4. Salutation: Formal greeting to the appropriate person (e.g., supervisor, HR manager)
5. Leave Request Details: Specific dates of absence and duration of leave
6. Reason for Leave: Brief explanation of why the leave is necessary
7. Work Coverage Plan: Overview of how your responsibilities will be handled during absence
8. Contact Information: How you can be reached during the leave period if necessary
9. Closing: Professional closing, signature, and typed name
1. Medical Condition Details: If leave is health-related, include relevant medical information (while maintaining appropriate privacy)
2. Return-to-Work Plan: If the leave is extended, include anticipated schedule for return and any accommodations needed
3. Handover Documentation Reference: Reference to attached detailed handover documents if the leave is extended
4. Benefits Continuation: Discussion of any benefits-related matters during the leave period
5. Previous Leave History: Include if relevant to the current request or if required by company policy
1. Medical Certificate: If leave is health-related, attach supporting medical documentation
2. Handover Document: Detailed document outlining current projects, responsibilities, and contact information for key stakeholders
3. Leave Calendar: Visual calendar showing exact dates of absence and return
4. Company Leave Request Form: Any standard forms required by the company's HR policies
Relevant legal definitions
Clauses
Relevant Industries
Banking & Finance
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Transportation & Logistics
Media & Entertainment
Public Sector
Non-Profit
Real Estate
Insurance
Telecommunications
Relevant Teams
Human Resources
Finance
Legal
Operations
Information Technology
Sales
Marketing
Customer Service
Research & Development
Production
Administration
Project Management Office
Quality Assurance
Corporate Communications
Business Development
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Project Manager
Senior Executive
Administrative Assistant
HR Coordinator
Financial Analyst
Software Developer
Sales Representative
Marketing Manager
Operations Manager
Research Analyst
Legal Counsel
Customer Service Representative
Production Supervisor
Account Manager
Technical Specialist
Business Analyst
Executive Assistant
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