Job Request Form for Hong Kong

Job Request Form Template for Hong Kong

A Job Request Form is a formal document used in Hong Kong organizations to initiate and authorize the recruitment process for a new or replacement position. This document complies with Hong Kong employment legislation and serves as an official record of the business justification, role requirements, and necessary approvals for creating or filling a position. It includes detailed information about the proposed role, including salary range, qualifications required, and departmental impact, while ensuring compliance with Hong Kong's Employment Ordinance and related employment laws.

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What is a Job Request Form?

The Job Request Form is a crucial document in Hong Kong's corporate environment, serving as the formal initiator of the recruitment process. It is used whenever a department needs to create a new position or fill a vacancy, requiring formal approval before any recruitment activities can commence. The form ensures compliance with Hong Kong employment legislation while capturing essential information about the position, including business justification, budget implications, role requirements, and necessary approvals. This standardized approach helps organizations maintain consistent hiring practices, budget control, and compliance with local employment laws. The Job Request Form also serves as an audit trail for workforce planning and helps organizations manage headcount effectively.

What sections should be included in a Job Request Form?

1. Position Details: Basic information about the job role including job title, department, reporting relationship, and employment type (permanent/contract/temporary)

2. Business Justification: Explanation of why the position is needed, including whether it's a replacement or new headcount

3. Job Requirements: Essential qualifications, skills, experience, and competencies required for the role

4. Employment Terms: Proposed salary range, working hours, work location, and other basic employment conditions

5. Budget Information: Confirmation of budget availability and cost center details

6. Recruitment Timeline: Expected start date and key recruitment milestones

7. Approval Section: Signature blocks for required approvers (typically hiring manager, department head, HR, and finance)

What sections are optional to include in a Job Request Form?

1. Technical Skills Assessment: Specific technical evaluations or tests required during the recruitment process, used for technical or specialized positions

2. Language Requirements: Specific language proficiency requirements, included when the role requires multiple language capabilities

3. Travel Requirements: Details of any travel expectations, included when the role involves business travel

4. Physical Requirements: Specific physical capabilities needed for the role, included for positions involving manual work or specific physical demands

5. Security Clearance: Required security clearances or background checks, included for sensitive positions or roles with access to confidential information

6. Remote Working Options: Details about remote working possibilities, included when flexible working arrangements are available

What schedules should be included in a Job Request Form?

1. Job Description Template: Standardized format for detailed job description to be attached to the request

2. Salary Scale Reference: Company's salary bands and guidelines applicable to the position

3. Required Competency Framework: Organization's competency framework relevant to the position level

4. Recruitment Checklist: Standard checklist of steps and approvals required in the recruitment process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Publisher

Genie AI

Document Type

Employment Letter

Cost

Free to use
Relevant Industries

Financial Services

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Logistics

Real Estate

Telecommunications

Media and Entertainment

Public Sector

Relevant Teams

Human Resources

Finance

Legal

Compliance

Operations

Senior Management

Recruitment

Talent Acquisition

Compensation and Benefits

Internal Audit

Relevant Roles

Human Resources Manager

Recruitment Specialist

Department Manager

Finance Manager

Budget Controller

Compliance Officer

Chief Financial Officer

Operations Director

Project Manager

Line Manager

Division Head

Managing Director

HR Business Partner

Talent Acquisition Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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