Job Request Form for Malaysia

Job Request Form Template for Malaysia

A Job Request Form is an internal document used in Malaysian organizations to initiate and authorize the recruitment process for a new or replacement position. This document, governed by Malaysian employment laws including the Employment Act 1955 and related regulations, serves as a formal request for personnel allocation and budget approval. It captures essential information about the proposed position, including business justification, required qualifications, budget implications, and necessary approvals from various stakeholders within the organization. The form ensures compliance with local employment regulations while facilitating proper resource planning and allocation.

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What is a Job Request Form?

The Job Request Form is a crucial internal control document used in Malaysian organizations to initiate the hiring process. It is designed to comply with Malaysian employment legislation, including the Employment Act 1955 and related regulations, while meeting organizational governance requirements. This document should be used whenever a department needs to create a new position or fill a vacancy, whether permanent, temporary, or contract-based. The form captures critical information such as position details, business justification, budget implications, and required approvals, ensuring proper resource allocation and compliance with both legal and organizational requirements. It serves as the first step in the recruitment process and must be fully approved before any hiring activities can commence.

What sections should be included in a Job Request Form?

1. Requesting Department Details: Information about the department making the request, including department name, cost center, and manager details

2. Position Information: Details of the requested position including job title, grade/level, employment type (permanent/contract/temporary), and reporting relationship

3. Business Justification: Explanation of why the position is needed, including whether it's a replacement or new position, and impact on business operations

4. Job Requirements: Essential qualifications, skills, experience, and competencies required for the position

5. Budget Information: Proposed salary range, budget availability confirmation, and cost implications

6. Compliance Declaration: Confirmation that the request complies with company policies and Malaysian employment laws

7. Approval Section: Signature blocks for required approvers (immediate supervisor, department head, HR, finance)

What sections are optional to include in a Job Request Form?

1. Work Location Details: Used when the position involves multiple locations or remote work arrangements

2. Foreign Worker Requirements: Include when position may require hiring non-Malaysian citizens, addressing visa and permit requirements

3. Special Equipment/Resources: Used when the position requires specific tools, equipment, or workspace modifications

4. Project-Specific Information: Include for project-based positions, detailing project duration and specific objectives

5. Training Requirements: Used when position requires specific training or certification programs

What schedules should be included in a Job Request Form?

1. Job Description Template: Detailed template outlining role responsibilities, requirements, and expectations

2. Salary Scale Reference: Company's approved salary ranges and benefits for the position level

3. Required Qualifications Checklist: Checklist of mandatory and preferred qualifications for the position

4. Department Organization Chart: Current organization structure showing where the requested position fits

5. Budget Impact Analysis Form: Detailed breakdown of financial implications of the new position

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Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Job Request Form?

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What sections are optional to include in a Job Request Form?

What schedules should be included in a Job Request Form?

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