Job Request Form for the Netherlands

Job Request Form Template for Netherlands

A Job Request Form is a formal internal document used in Dutch organizations to initiate and approve new hiring processes. This document, compliant with Dutch employment law and GDPR requirements, serves as the official request to create or fill a position within an organization. It includes essential information such as position details, business justification, budget implications, and required approvals. The form ensures proper documentation and authorization of hiring decisions while maintaining compliance with Dutch labor regulations and internal governance procedures.

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What is a Job Request Form?

The Job Request Form is a crucial document in the Dutch employment context, used when departments or managers need to create new positions or replace departing employees. It serves as the initial step in the hiring process, requiring detailed justification for the position, budget confirmation, and necessary approvals before recruitment can begin. This form ensures compliance with Dutch employment law, including the Works Councils Act (WOR) where applicable, and helps organizations maintain proper documentation of hiring decisions. The document typically requires multiple levels of approval and must align with both organizational policies and Dutch labor regulations, including GDPR requirements for data collection and processing.

What sections should be included in a Job Request Form?

1. Personal Information: Basic contact details including name, address, phone, email (limited to what's necessary under GDPR)

2. Position Details: Information about the requested position, department, and desired start date

3. Business Justification: Explanation of why the position is needed, including business impact and budget considerations

4. Job Requirements: Essential qualifications, skills, and experience required for the position

5. Employment Terms: Proposed employment type (permanent/temporary), working hours, and salary range

6. Approval Section: Space for required signatures from department head, HR, and finance if needed

What sections are optional to include in a Job Request Form?

1. Replacement Position: To be included when the request is to replace an existing employee, including details of the previous position holder

2. Budget Deviation: Include when the requested position's budget differs from standard departmental allocations

3. Work Permit Requirements: Include when position might be open to non-EU candidates requiring work permits

4. Special Equipment Needs: Include when position requires specific equipment, software, or workspace modifications

5. Training Requirements: Include when position requires specific onboarding or training programs

What schedules should be included in a Job Request Form?

1. Job Description: Detailed description of the role, responsibilities, and requirements

2. Organizational Chart: Shows where the position fits in the team/department structure

3. Budget Calculation Sheet: Detailed breakdown of the position's cost including salary and benefits

4. Required Qualifications Checklist: List of mandatory and preferred qualifications for the position

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Position Details
Budget Authorization
Business Justification
Organizational Impact
Reporting Structure
Required Qualifications
Employment Terms
Data Protection
Approval Requirements
Financial Impact
Resource Planning
Works Council Consultation
Position Classification
Authorization Levels
Compliance Requirements

Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Retail

Professional Services

Construction

Logistics

Hospitality

Energy

Telecommunications

Public Sector

Non-profit

Relevant Teams

Human Resources

Finance

Operations

Legal

Compliance

Management

Administration

Recruitment

Budget Control

Strategic Planning

Relevant Roles

Human Resources Manager

Department Manager

Finance Director

Hiring Manager

Recruitment Specialist

Budget Controller

Operations Manager

Project Manager

Team Lead

Division Head

Managing Director

HR Business Partner

Compliance Officer

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What is a Job Request Form?

What sections should be included in a Job Request Form?

What sections are optional to include in a Job Request Form?

What schedules should be included in a Job Request Form?

Authors

Alex Denne

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