Affidavit Self Declaration Template for Hong Kong

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Key Requirements PROMPT example:

Affidavit Self Declaration

I need an Affidavit Self Declaration to confirm my continuous residence in Hong Kong for the past seven years, to be submitted to the Immigration Department by March 15, 2025, with supporting documentation of my residential history.

Document background

The Affidavit Self Declaration is a fundamental legal instrument in Hong Kong's legal system, used when formal written testimony or declaration of facts is required. It is governed by the Oaths and Declarations Ordinance (Cap. 11) and related legislation, requiring execution before authorized officials such as Commissioners for Oaths or notary publics. This document type is commonly used in various situations including court proceedings, immigration matters, property transactions, corporate affairs, and administrative procedures where official verification of personal statements is necessary. The document must contain true and accurate information, as making false statements in an Affidavit Self Declaration is a criminal offense under Hong Kong law. Its formal nature and legal implications make it a crucial tool in both private and public sector transactions where sworn statements are required.

Suggested Sections

1. Title and Heading: Clearly states 'AFFIDAVIT' or 'SELF DECLARATION', jurisdiction (Hong Kong), and the relevant authority or court if applicable

2. Declarant Information: Full legal name, HKID/Passport number, occupation, and current residential address of the person making the declaration

3. Oath Statement: Standard opening statement declaring that the contents are true and made under oath

4. Body of Declaration: Main content of the affidavit, typically numbered paragraphs containing the facts being declared

5. Truth Affirmation: Standard closing statement affirming that the contents are true to the best of the declarant's knowledge and belief

6. Signature Block: Space for declarant's signature, date, and details of the oath administrator/commissioner

7. Jurat: Administrative section stating when and where the affidavit was sworn and before whom

Optional Sections

1. Interpretation Section: Required when the affidavit contains technical terms or requires specific definitions for clarity

2. Background Section: Included when context is necessary to understand the purpose of the affidavit

3. Prayer or Request: Used when the affidavit is filed in support of a specific court application or request

4. Translator's Certification: Required when the declarant does not understand English and the affidavit has been translated

5. Legal Representation Statement: Included when the affidavit is prepared with legal assistance

Suggested Schedules

1. Supporting Documents: Copies of relevant documents referenced in the affidavit (e.g., identification documents, certificates)

2. List of Exhibits: Index of all documents attached to the affidavit, marked as Exhibits A, B, C, etc.

3. Exhibit Certificates: Official certifications for each exhibit attached to the affidavit

4. Translation Documents: Original documents and their certified translations if the affidavit involves non-English documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Identification
Authority
Declaration of Truth
Statement of Facts
Verification
Exhibits Reference
Language Declaration
Legal Capacity
Prior Statements
Supporting Documents
Oath Administration
Translation Certification
Document Authentication
Jurisdiction Statement
Penalty Warning
Witness Confirmation
Execution

Relevant Industries

Legal Services

Financial Services

Banking

Insurance

Real Estate

Immigration

Healthcare

Education

Corporate Services

Government and Public Administration

Construction

International Trade

Manufacturing

Retail

Professional Services

Relevant Teams

Legal

Compliance

Corporate Secretarial

Human Resources

Administrative Services

Risk Management

Corporate Affairs

Regulatory Affairs

Operations

Document Control

Relevant Roles

Legal Counsel

Compliance Officer

Corporate Secretary

Human Resources Manager

Immigration Officer

Property Manager

Bank Manager

Insurance Claims Officer

Court Clerk

Administrative Officer

Legal Administrator

Risk Manager

Company Director

Regulatory Affairs Manager

Document Controller

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Authors

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