Release Of Student Records Form Template for England and Wales

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Key Requirements PROMPT example:

Release Of Student Records Form

"I need a Release Of Student Records Form to authorize my former university to share my academic transcripts and attendance records from 2020-2023 with my potential employer, Wilson & Partners LLP, ensuring compliance with UK GDPR requirements."

Document background
The Release Of Student Records Form serves as a crucial document in educational institutions across England and Wales, facilitating the controlled disclosure of student information while maintaining compliance with data protection regulations. This form is necessary when students, parents, or authorized representatives need access to educational records for purposes such as transfers, applications, or verification of academic achievements. It includes specific consent provisions, clearly defined scope of release, and necessary safeguards required by UK GDPR and the Data Protection Act 2018.
Suggested Sections

1. Student Information: Basic identifying details of the student including full name, date of birth, student ID, and current/last attendance dates

2. Requestor Information: Details of person requesting records, including full name, relationship to student, contact information, and identification details

3. Records Requested: Specific records being requested for release with checkboxes for different types (academic, attendance, behavioral, health, etc.)

4. Purpose of Release: Clear statement of the intended purpose for requesting the records and how they will be used

5. Data Protection Notice: Information about how the data will be processed, stored, and protected in accordance with UK GDPR and Data Protection Act 2018

6. Consent Declaration: Formal declaration of consent for the release of records, including acknowledgment of understanding the implications

Optional Sections

1. Time Period Specification: Optional section for specifying the exact date range for requested records, useful when only specific periods are needed

2. Third Party Authorization: Section for authorizing release to third parties, including recipient details and relationship to student

3. Parental Rights Verification: Section for verifying parental rights and responsibilities when requestor is parent/guardian of a minor student

4. Special Categories of Data: Additional consent section for release of special category data under GDPR (health records, religious beliefs, etc.)

Suggested Schedules

1. Schedule 1: Identity Verification Requirements: List of acceptable identification documents and verification requirements

2. Schedule 2: Types of Records Available: Comprehensive list of all types of student records that can be requested

3. Schedule 3: Fee Schedule: If applicable, details of any administrative fees for record requests

4. Appendix A: Supporting Documents: Templates for additional documentation that may be required (proof of authority, court orders, etc.)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK General Data Protection Regulation (UK GDPR): Primary data protection legislation governing how personal data must be handled, including principles of data protection, lawful basis for processing, individual rights, and requirements for valid consent

Data Protection Act 2018: UK's implementation of GDPR including specific provisions for processing educational data and handling special category data

Education (Pupil Information) (England) Regulations 2005: Specific regulations covering requirements for maintaining student records, parent/guardian access rights, and content of educational records

Freedom of Information Act 2000: Legislation governing public institutions' obligations and information disclosure requirements

Children Act 1989: Framework legislation covering rights of parents/guardians, child welfare considerations, and parental responsibility

Family Educational Rights and Privacy Act (FERPA): US legislation often considered as best practice guidelines for educational records management

Education Act 1996: General framework for education rights and information sharing provisions in England and Wales

Age of Legal Capacity: Legal principles regarding capacity to consent (generally 16+) and parent/guardian rights for minors

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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