Pilot Agreement Template for England and Wales

When you enter into an employment relationship as a pilot or operate an aviation business, a comprehensive Pilot Agreement protects both parties while ensuring compliance with complex federal regulations. This specialized employment contract goes beyond typical employment agreements, incorporating aviation-specific requirements mandated by federal law and industry safety standards.

When do you need this document?

You need a Pilot Agreement whenever hiring pilots for commercial operations, charter services, or corporate flight departments. Airlines use these agreements for all pilot positions, from first officers to captains, ensuring compliance with Federal Aviation Regulations Part 121. Corporate flight departments require them when employing pilots for business aviation under Part 91 operations. Charter companies must have these agreements in place before pilots can conduct Part 135 commercial flights. Flight training schools also use modified versions when employing certified flight instructors. Additionally, pilot unions often negotiate master agreements that supplement individual pilot contracts.

Key legal considerations

Your Pilot Agreement must address flight time limitations and rest requirements under 14 CFR Part 117, which mandates specific duty periods and rest intervals to prevent pilot fatigue. Compensation clauses should comply with Fair Labor Standards Act requirements, particularly regarding overtime calculations for irregular schedules. The agreement must specify medical certification requirements, including consequences of medical certificate suspension or revocation. Include provisions for recurrent training, proficiency checks, and continuing education mandated by the FAA. Address termination procedures that account for Aviation Safety Reporting System protections and whistleblower provisions. Union representation rights under the Railway Labor Act require specific language if the pilot position falls under collective bargaining agreements. Security clearance requirements and background check compliance with Transportation Security Administration regulations must be clearly defined.

Legal requirements in United States

Federal Aviation Regulations Part 61 governs pilot certification requirements that must be referenced in your agreement, including license validity and currency requirements. Part 91 general operating rules apply to corporate and private operations, while Part 121 and Part 135 have additional requirements for commercial operations. The Railway Labor Act provides specific dispute resolution procedures for aviation employees that may override standard employment law provisions. Equal Employment Opportunity laws, Americans with Disabilities Act, and Age Discrimination in Employment Act all apply to pilot hiring and employment practices. State-specific labor laws regarding wage payment, workers' compensation, and employment termination must be considered alongside federal requirements. Family and Medical Leave Act provisions require special consideration given the safety-sensitive nature of pilot positions and potential impacts on flight operations scheduling.