The Parent Photo Release Form is essential for organizations in England and Wales that photograph minors and need legal permission to use these images. This document ensures compliance with UK GDPR, the Data Protection Act 2018, and other relevant legislation while protecting both the organization and the child's interests. The form typically includes specific usage permissions, duration of consent, data protection notices, and clear withdrawal rights. Organizations should use this document before capturing or using photographs of children for any institutional, promotional, or public purpose.
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1. Parties: Details of the organization requesting permission and the parent/guardian giving consent
2. Background: Purpose of the photo release and intended use of photographs
3. Definitions: Key terms including 'Photographs', 'Child', 'Licensed Rights', 'Usage'
4. Grant of Rights: Specific permissions being given for photo use
5. Duration: Time period for which the permission is granted
6. Data Protection Notice: GDPR compliance information and data subject rights
7. Signature Block: Space for parent/guardian signature and date
1. Territory Restrictions: Geographic limitations on photo use, include if photos will be used internationally
2. Media Restrictions: Specific limitations on types of media where photos can be used
3. Commercial Use: Include if photos might be used for commercial purposes
4. Withdrawal of Consent: Specific process for withdrawing consent, include if requested by parent
1. Schedule 1: Specific Photographs: List or description of specific photographs covered by the release
2. Schedule 2: Approved Usage: Detailed list of approved uses and contexts for the photographs
3. Schedule 3: Data Protection Information: Detailed privacy notice and data protection information
Relevant legal definitions
Clauses
Grant of Rights
Scope of Permission
Duration and Territory
Usage Rights
Data Protection
Privacy Rights
Consent
Withdrawal of Consent
Copyright
Media Platforms
Commercial Usage
Image Restrictions
Child Protection
Modification Rights
Storage and Security
Third Party Rights
Termination
Representations and Warranties
Indemnification
Governing Law
Scope of Permission
Duration and Territory
Usage Rights
Data Protection
Privacy Rights
Consent
Withdrawal of Consent
Copyright
Media Platforms
Commercial Usage
Image Restrictions
Child Protection
Modification Rights
Storage and Security
Third Party Rights
Termination
Representations and Warranties
Indemnification
Governing Law
Relevant Industries
Relevant Teams
Relevant Roles
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