Offer Letter For Unpaid Internship Template for England and Wales

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Key Requirements PROMPT example:

Offer Letter For Unpaid Internship

"I need an Offer Letter for Unpaid Internship for our tech startup to bring on a marketing student for a 3-month position starting March 2025, focusing on social media management and content creation, with two days per week remote working allowed."

What is a Offer Letter For Unpaid Internship?

The Offer Letter For Unpaid Internship is a crucial document used when organizations wish to engage individuals in genuine learning and development opportunities. It's designed to comply with English and Welsh law, particularly focusing on establishing the educational nature of the position to ensure compliance with minimum wage legislation. The letter should clearly differentiate between work experience and genuine internship arrangements, including specific details about training, supervision, and learning outcomes. This document is particularly important for protecting both the organization and the intern by clearly setting out expectations and terms of the arrangement.

What sections should be included in a Offer Letter For Unpaid Internship?

1. Letterhead and Date: Company details and date of offer

2. Recipient Details: Intern's full name and address

3. Internship Role: Clear description of position and department

4. Duration: Start date and expected end date of internship

5. Working Hours: Expected hours and days of attendance

6. Educational Purpose: Clear statement of learning objectives and training aspects

7. Supervision: Details of who will supervise and mentor the intern

8. Status Confirmation: Confirmation that this is an unpaid educational internship and explanation of minimum wage exemption

What sections are optional to include in a Offer Letter For Unpaid Internship?

1. Expenses Policy: Details of any expenses that will be reimbursed, such as travel or meal expenses

2. Equipment Provision: Details of any equipment or resources provided by the company

3. Remote Working: Arrangements for any remote work possibilities and conditions

What schedules should be included in a Offer Letter For Unpaid Internship?

1. Intern Handbook: Company policies and procedures relevant to interns

2. Health and Safety Policy: Specific safety guidelines and procedures applicable to the intern

3. Confidentiality Agreement: Detailed confidentiality obligations and intellectual property provisions

4. Learning Objectives Schedule: Detailed outline of educational goals, outcomes, and development plan

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

National Minimum Wage Act 1998 and Regulations 2015: Key legislation governing payment of interns. Must verify if internship qualifies for minimum wage exemption. Important to determine if intern classifies as a 'worker'. Student placements and work shadowing may be exempt from minimum wage requirements.

Working Time Regulations 1998: Governs working hours and rest periods. Covers mandatory rest breaks, maximum weekly working hours, and potential holiday entitlement if applicable to the internship arrangement.

Health and Safety at Work Act 1974: Establishes employer's duty of care to interns, including health and safety requirements and necessary insurance coverage in the workplace.

Equality Act 2010: Ensures prevention of discrimination in the workplace, requires provision of reasonable accommodations if needed, and mandates fair selection process for interns.

Data Protection Act 2018 and UK GDPR: Regulates handling of personal information, requires privacy notices, and protects data protection rights of interns.

Employment Rights Act 1996: Covers basic workplace rights, confidentiality provisions, and intellectual property rights that may apply to interns.

Educational Purpose Definition: Practical requirement to clearly define the internship's educational and training purposes to justify unpaid status and ensure compliance with minimum wage exemptions.

Duration and Hours Specification: Practical requirement to clearly specify the internship duration and working hours in the offer letter.

Responsibilities Framework: Practical requirement to outline clear responsibilities and expectations of the intern during the placement.

Student Status Verification: Practical requirement to verify and document if the intern is a student, which is relevant for minimum wage exemption qualification.

Termination Provisions: Practical requirement to include clear terms regarding how either party can end the internship arrangement.

Expenses Policy: Practical requirement to specify if and how any expenses will be reimbursed during the internship.

Insurance Coverage: Practical requirement to specify insurance arrangements and coverage for the intern during the placement.

Confidentiality Requirements: Practical requirement to outline confidentiality obligations and any intellectual property arrangements during and after the internship.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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