The Move Out Letter To Tenant Thank You is a professional communication tool used in England and Wales when a tenant vacates a rental property. It serves multiple purposes: expressing appreciation for the tenant's occupancy, documenting the formal end of the tenancy relationship, providing information about deposit returns, and requesting necessary forwarding details. This document is particularly important in maintaining professional relationships and ensuring clear communication during the transition period. It also helps landlords maintain compliance with relevant housing legislation while providing a documented trail of the tenancy conclusion.
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1. Date and Address: Current date and tenant's address details
2. Appreciation Statement: Expression of gratitude for the tenant's residency during the tenancy period
3. Tenancy Period Confirmation: Confirmation of the start and end dates of the tenancy
4. Property Condition Acknowledgment: Statement regarding the condition in which the property was left
5. Deposit Return Information: Details about the deposit return process, timeline, and any deductions if applicable
6. Contact Information Request: Request for forwarding address and future contact details
1. Reference Offer: Optional offer to provide future landlord references for the tenant
2. Final Utility Readings: Confirmation of final utility meter readings and billing arrangements
3. Key Return Confirmation: Acknowledgment of returned keys and access devices
1. Property Inspection Report: Detailed report of the final property inspection
2. Deposit Deduction Breakdown: Itemized list of any deductions made from the security deposit
3. Utility Reading Records: Documentation of final utility meter readings with photographs if applicable
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