Listing Release Form Template for England and Wales

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Listing Release Form

"I need a Listing Release Form for a luxury apartment in Central London, authorizing multiple estate agents to market the property internationally, with specific provisions for professional photography and virtual tours, targeting a listing price of Ã‚Â£2.5 million from March 2025."

What is a Listing Release Form?

The Listing Release Form serves as a crucial document in property transactions within England and Wales, providing formal authorization for property marketing activities. This document is essential when a property owner wishes to engage an estate agent to market their property, ensuring all necessary permissions are in place for advertising, photography, and data sharing. The form includes specific details about the property, marketing parameters, and data protection considerations, while ensuring compliance with relevant legislation such as the Estate Agents Act 1979 and UK GDPR.

What sections should be included in a Listing Release Form?

1. Property Owner Details: Full legal name, contact information, and address of the property owner

2. Property Description: Detailed description of the property including full address, type of property, and key features

3. Marketing Authorization: Express permission granted to market and advertise the property, including specific marketing channels and methods

4. Duration and Terms: Time period for which the listing authorization is valid and key terms of the authorization

5. Data Protection Provisions: Consent for processing and sharing property and personal data in compliance with UK GDPR

What sections are optional to include in a Listing Release Form?

1. Photography and Media Rights: Authorization for professional photography, videography, virtual tours, and other marketing materials

2. Pricing Agreement: Documentation of agreed listing price, pricing strategy, and any conditions for price adjustments

3. Platform-Specific Authorizations: Specific permissions for listing on various property platforms and multiple listing services

4. Commission Structure: Details of any commission or fee arrangements, if applicable to the listing relationship

What schedules should be included in a Listing Release Form?

1. Schedule 1 - Property Specification: Detailed specification of the property including room dimensions, features, and included fixtures and fittings

2. Schedule 2 - Marketing Materials Approval Form: Form for documenting approval of proposed marketing materials, descriptions, and photographs

3. Schedule 3 - Privacy Notice: Detailed information about data processing activities, data sharing, and data protection rights

4. Schedule 4 - Marketing Plan: Detailed marketing strategy and timeline for the property listing

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

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Relevant Teams

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Relevant Roles

Immigration Lawyer
HR Manager
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Industries

Law of Property Act 1925: Fundamental legislation governing real property law in England and Wales, establishing the basic framework for property transactions

Estate Agents Act 1979: Regulates the conduct of estate agents and sets requirements for property listings and transactions

Housing Act 2004: Provides framework for housing conditions and property standards that may need to be disclosed in listings

UK General Data Protection Regulation (UK GDPR): Governs the processing and protection of personal data, crucial for handling client information in property listings

Data Protection Act 2018: UK's implementation of data protection standards, complementing UK GDPR in protecting personal information

Privacy and Electronic Communications Regulations (PECR): Specific rules for privacy in electronic communications, relevant for online listings and marketing

Consumer Protection from Unfair Trading Regulations 2008: Prohibits unfair commercial practices and requires transparency in property listings and marketing

Consumer Rights Act 2015: Establishes consumer rights and business obligations in property transactions and services

Business Protection from Misleading Marketing Regulations 2008: Controls misleading advertisements and comparative advertising in business-to-business marketing

Unfair Contract Terms Act 1977: Regulates unfair terms in contracts, ensuring balance between parties in property listing agreements

Consumer Contracts Regulations 2013: Sets requirements for information provision and cancellation rights in consumer contracts

Estate Agents (Provision of Information) Regulations 1991: Specifies information that must be provided by estate agents to clients

Money Laundering Regulations 2017: Requires due diligence and verification procedures in property transactions

Electronic Commerce Regulations 2002: Governs electronic transactions and online commerce aspects of property listings

Electronic Communications Act 2000: Provides legal framework for electronic signatures and communications in property transactions

RICS Professional Standards: Professional guidelines and standards for chartered surveyors and property professionals

Trading Standards Requirements: Local authority enforcement of consumer protection and fair trading laws in property sector

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Let's create your Listing Release Form

What is a Listing Release Form?

What sections should be included in a Listing Release Form?

What sections are optional to include in a Listing Release Form?

What schedules should be included in a Listing Release Form?

Authors

Alex Denne

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