Hostile Work Environment Letter Template for England and Wales

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Hostile Work Environment Letter Template

I need a Hostile Work Environment Letter Template to report ongoing discriminatory behavior from my supervisor that has occurred over the past three months, including specific incidents on January 15, 2025, and February 28, 2025, with supporting evidence from two colleagues.

Document background

The Hostile Work Environment Letter Template is a crucial document for addressing workplace harassment and hostile conditions in England and Wales. It serves as a formal mechanism for employees to document and report inappropriate behavior, discrimination, or harassment in the workplace. The template is designed to align with UK employment law requirements, including the Equality Act 2010 and related legislation. It should be used when informal resolution attempts have failed or when the severity of the situation requires formal documentation. The letter typically includes detailed descriptions of incidents, their impact, and requested remedial actions, serving as both a formal complaint and a potential legal document if further action becomes necessary.

Suggested Sections

1. Sender's Details: Full name, position, department, contact information of the person filing the complaint

2. Recipient's Details: Name of HR manager/supervisor, department, and company details

3. Incident Description: Detailed account of hostile behavior with dates, times, and locations, citing relevant sections of the Equality Act 2010 and other applicable legislation

4. Previous Actions Taken: Documentation of prior attempts to resolve the situation, including informal discussions and formal complaints

5. Impact Statement: Description of how the hostile environment affects work performance, wellbeing, and health and safety considerations

6. Requested Action: Specific actions requested to address the situation and timeline for expected response

Optional Sections

1. Witness Information: Names and contact details of witnesses who can corroborate the incidents

2. Supporting Documentation Reference: List and description of attached evidence such as emails, messages, or photographs

3. Medical Information: Details of any medical treatment sought due to the hostile work environment

4. Legal Rights Statement: Statement of legal rights under relevant legislation including Equality Act 2010 and Employment Rights Act 1996

Suggested Schedules

1. Evidence Log: Detailed chronological list of incidents with dates, times, locations, and participants

2. Witness Statements: Written and signed accounts from witnesses who observed the hostile behavior

3. Previous Correspondence: Copies of relevant emails, messages, or other communications related to the hostile work environment

4. Medical Documentation: Copies of medical reports or professional assessments related to health impacts of the hostile environment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Corporate
Retail
Healthcare
Education
Manufacturing
Hospitality

Relevant Teams

Human Resources
Legal
Operations
Compliance
Employee Relations

Relevant Roles

Employee
HR Manager
Department Manager
Supervisor
Chief People Officer
Compliance Officer

Find the exact document you need

Complaint Statement

A standardized template for formal complaints under English and Welsh law, designed to meet civil procedure requirements and facilitate dispute resolution.

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Authors

Alex Denne

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