Exit Letter From Employee for the United Kingdom

Exit Letter From Employee Template for England and Wales

An Exit Letter From Employee is a formal written communication under England and Wales law where an employee notifies their employer of their intention to terminate their employment. The document serves as official record of resignation, typically including the employee's last working day, notice period details, and arrangements for handover of responsibilities. It forms a crucial part of employment termination documentation and may have legal implications regarding notice periods and final settlements.

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What is a Exit Letter From Employee?

The Exit Letter From Employee is a standard employment document used in England and Wales when an employee wishes to formally terminate their employment relationship. It serves multiple purposes: providing written confirmation of resignation, establishing the notice period, detailing handover arrangements, and creating a clear record of the intended departure date. The letter should align with employment contract terms and relevant employment legislation. It's particularly important for maintaining professional relationships and ensuring compliance with contractual obligations while protecting both parties' interests during the transition period.

What sections should be included in a Exit Letter From Employee?

1. Date and Address Block: Formal letter header with date, employee's details, and company address

2. Resignation Statement: Clear statement of intention to resign and specification of last working day

3. Notice Period: Confirmation of notice period being served or any alternative arrangement agreed with employer

4. Handover Plans: Brief outline of handover arrangements for current responsibilities and projects

5. Final Pay and Benefits: Reference to final salary calculation, outstanding holiday pay, and benefits arrangement

What sections are optional to include in a Exit Letter From Employee?

1. Reason for Leaving: Optional explanation of departure reasons, included when maintaining good relations and professional courtesy

2. Future Contact Details: Personal contact information for future correspondence and reference purposes

3. Gratitude Statement: Expression of thanks for opportunities and positive experiences during employment

4. Post-Employment Obligations: Acknowledgment of continuing obligations such as confidentiality and restrictive covenants

What schedules should be included in a Exit Letter From Employee?

1. Handover Document: Detailed list of ongoing projects, responsibilities, and key contacts

2. Company Property List: Inventory of company items to be returned before departure

3. Outstanding Expenses: List of any pending expense claims requiring settlement

4. Benefits Summary: Summary of benefits status and termination dates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Cost

Free to use
Industries

Employment Rights Act 1996: Primary legislation governing employment rights including notice periods, final pay calculations, statutory rights upon termination, and protection against unfair dismissal.

Equality Act 2010: Legislation ensuring protection against discrimination during the exit process, including provisions for equal treatment and reasonable accommodations where relevant.

Data Protection Act 2018 and UK GDPR: Regulations concerning the handling of personal data, data subject rights, and requirements for references and data retention during and after employment.

Working Time Regulations 1998: Legislation governing working hours and holiday entitlements, particularly important for calculating accrued holiday pay during exit.

National Minimum Wage Act 1998: Legislation ensuring compliance with minimum wage requirements in final salary calculations and permissible deductions.

Contracts of Employment Act 1963: Framework for employment contracts, including provisions for contractual notice periods and obligations upon termination.

Company Directors Disqualification Act 1986: Specific legislation applicable when the departing employee holds a director position.

Limitation Act 1980: Legislation setting out time limits for potential employment-related claims and legal actions.

Collective Agreements: Any relevant union or workplace agreements that may affect the terms of exit.

Industry-Specific Regulations: Additional regulatory requirements specific to the employee's industry sector that may affect exit terms.

Post-Termination Restrictions: Contractual terms regarding non-compete clauses, non-solicitation, and other post-employment restrictions.

Confidentiality Obligations: Legal and contractual requirements regarding the protection of company confidential information after departure.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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