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Bid Evaluation Template
I need a Bid Evaluation Template for a public sector IT procurement project worth £5 million, with specific emphasis on cybersecurity capabilities and social value commitments, to be used for evaluating responses due in March 2025.
1. Evaluation Criteria Overview: High-level summary of evaluation criteria categories and their respective weightings, including scoring methodology principles
2. Scoring Methodology: Detailed explanation of the scoring system, including numerical ranges, qualitative descriptions for each score level, and calculation methods
3. Technical Evaluation Matrix: Comprehensive framework for assessing technical capabilities, specifications, and quality aspects of bids, including specific criteria and sub-criteria
4. Commercial Evaluation Matrix: Framework for assessing pricing, commercial terms, and financial aspects of bids, including price normalization methods
5. Minimum Requirements: Clear outline of mandatory pass/fail criteria that must be met by all bidders before detailed evaluation
1. Sustainability Assessment: Framework for evaluating environmental impact and sustainability credentials of bidders, applicable when environmental factors are key selection criteria
2. Social Value Assessment: Framework for evaluating social value contributions and community benefits, particularly relevant for public sector contracts
3. Innovation Criteria: Specific criteria for assessing innovative solutions and approaches proposed by bidders, used when innovation is a key factor
4. Supply Chain Evaluation: Assessment framework for evaluating supply chain management capabilities and risks, relevant for complex supply arrangements
5. Local Content Assessment: Framework for evaluating local content and economic benefit contributions, relevant when local development is a priority
1. Schedule 1 - Scoring Guidelines: Detailed guidance document for evaluators on how to apply scores consistently across different criteria
2. Schedule 2 - Evaluation Forms: Standard templates for recording individual evaluations and consensus scoring
3. Schedule 3 - Compliance Checklist: Comprehensive checklist for verifying submission of all mandatory requirements and documents
4. Schedule 4 - Price Comparison Templates: Standardized formats and formulas for comparing commercial offers on a like-for-like basis
5. Schedule 5 - Conflict of Interest Forms: Declaration forms and procedures for managing potential conflicts of interest among evaluation team members
6. Appendix A - Evaluation Team Roles: Definition of roles and responsibilities within the evaluation team
7. Appendix B - Evaluation Timeline: Detailed timeline and milestones for the evaluation process
Authors
Arithmetic Error
Award Criteria
Bid
Bid Bond
Bid Security
Bidder
Commercial Evaluation
Compliance
Confidential Information
Conflict of Interest
Contract Value
Disqualification
Evaluation Committee
Evaluation Criteria
Evaluation Matrix
Evaluation Period
Evaluation Team
Evaluator
Financial Evaluation
Mandatory Requirements
Material Deviation
Maximum Score
Minimum Score
Non-compliant Bid
Procurement Exercise
Quality Score
Relative Scoring
Scoring Methodology
Selection Criteria
Social Value
Sub-criteria
Technical Evaluation
Tender
Tender Documents
Threshold Score
Value for Money
Weighted Score
Weighting
Scoring System
Technical Assessment
Commercial Assessment
Quality Assessment
Minimum Requirements
Pass/Fail Criteria
Weightings
Evaluation Process
Compliance Requirements
Disqualification Criteria
Documentation Requirements
Evaluation Timeline
Confidentiality
Conflicts of Interest
Appeals Process
Clarification Process
Social Value Assessment
Environmental Criteria
Innovation Assessment
Risk Assessment
Financial Stability
Technical Capability
Resource Assessment
Track Record Evaluation
Management Systems
Quality Standards
Health and Safety
Information Security
Data Protection
Sustainability Requirements
Local Content Requirements
Supply Chain Management
Contract Management Capability
Performance Metrics
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