Authorisation For Release Of Records Template for England and Wales

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Key Requirements PROMPT example:

Authorisation For Release Of Records

"I need an Authorisation For Release Of Records to allow my new employer to access my medical records from London Bridge Hospital for the past 5 years, with the authorization valid from January 2025 to March 2025."

Document background
The Authorisation For Release of Records is essential when there is a need to formally request and obtain records held by another party. This document, governed by English and Welsh law, ensures compliance with data protection requirements while providing a clear audit trail of the authorization. It's particularly important in situations involving sensitive personal data, medical records, or confidential information. The authorization typically specifies the scope of records to be released, the duration of the authorization, and any restrictions on use or further disclosure.
Suggested Sections

1. Authoriser Details: Full name, address, date of birth, contact information of person authorising release

2. Records Holder Information: Details of organization/person holding the records

3. Records Description: Specific description of records to be released

4. Recipient Information: Details of person/organization authorized to receive records

5. Purpose of Release: Stated purpose for which records are being released

6. Duration of Authorization: Time period for which authorization remains valid

7. Signature and Date: Authorization signature and dating requirements

Optional Sections

1. Third Party Authorization: Additional authorization requirements when records are to be released to someone other than the subject

2. Specific Exclusions: Details of any records specifically excluded from release

3. Witness Requirements: Witness signature requirements when required by specific circumstances or record types

Suggested Schedules

1. Identity Verification Documents: Copies of required ID documents to be attached

2. Power of Attorney: Documentation proving authority to act on behalf of another person

3. Specific Records List: Detailed inventory of records to be released when extensive

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Data Protection Act 2018: The UK's primary data protection legislation that implements and supplements data protection standards. It regulates how personal information can be collected, processed, and shared, while establishing data subject rights.

UK General Data Protection Regulation (UK GDPR): Post-Brexit adaptation of EU GDPR that provides fundamental principles for data processing, establishes legal bases for processing personal data, and sets requirements for valid consent.

Access to Health Records Act 1990: Specific legislation governing access to health records, including provisions for accessing deceased persons' records and regulations regarding medical information disclosure.

Freedom of Information Act 2000: Legislation governing public access to information held by public authorities, establishing rights to request information and the framework for disclosure.

Mental Capacity Act 2005: Legal framework for making decisions on behalf of individuals who lack capacity, including provisions for representatives acting on behalf of others in records access.

Human Rights Act 1998: Incorporates European Convention rights into UK law, particularly Article 8 regarding right to privacy, requiring balance between privacy rights and disclosure needs.

Common Law Duty of Confidentiality: Established legal principle requiring information shared in confidence to be kept confidential, including professional obligations and confidentiality requirements in record-keeping and disclosure.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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