The Letter of Excuse from Work (Krankmeldung/Entschuldigungsschreiben) is a crucial document in German employment relationships, required whenever an employee needs to formally notify their employer of an absence from work. This document is mandated by German labor law, particularly under the Entgeltfortzahlungsgesetz (Continued Remuneration Law) and relevant provisions of the Bürgerliches Gesetzbuch (German Civil Code). It serves as an official communication channel between employee and employer, documenting the start date of absence, expected duration, and general reason while maintaining medical privacy. For absences exceeding three days, it typically needs to be accompanied by a medical certificate. The letter ensures legal compliance, maintains proper documentation for payroll and HR purposes, and facilitates appropriate workplace absence management.
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1. Letter Header: Employee's full name, address, and contact information, followed by the employer's details and the date
2. Subject Line: Clear indication that this is a notification of absence (e.g., 'Krankmeldung' or 'Notice of Absence from Work')
3. Greeting: Formal salutation to the appropriate supervisor or HR representative
4. Absence Notification: Statement of being unable to work, including the specific date(s) or period of absence
5. Brief Reason: General indication of the reason for absence (maintaining medical privacy)
6. Expected Return: Anticipated date of return to work, if known
7. Closing: Professional closing statement, signature, and typed name
1. Delegation Information: Information about ongoing projects and who will handle them during absence - include when absence affects critical work responsibilities
2. Extended Absence Notice: Additional details for longer-term absences, including potential need for extended medical leave - include when absence may exceed initial estimate
3. Work-Related Incident: Details of incident if absence is due to a workplace accident - include when absence is due to work-related injury or illness
4. Contact Availability: Specific times or means of contact during absence - include when maintaining some communication is necessary
1. Medical Certificate: Arbeitsunfähigkeitsbescheinigung (AU) from doctor - required for absences exceeding three days
2. Accident Report: Official documentation of workplace accident if applicable
3. Previous Correspondence: Any relevant prior communication about the absence or condition
4. Handover Notes: Documentation of current projects and responsibilities requiring attention during absence
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Manufacturing
Retail
Financial Services
Technology
Education
Public Sector
Construction
Hospitality
Professional Services
Transportation
Energy
Agriculture
Media and Entertainment
Telecommunications
Relevant Teams
Human Resources
Personnel Administration
Compliance
Legal
Operations
Administration
Employee Relations
Payroll
Office Management
Relevant Roles
Human Resources Manager
HR Administrator
Office Manager
Department Manager
Line Supervisor
Team Leader
Employee Relations Specialist
Personnel Administrator
Compliance Officer
Administrative Assistant
Executive Assistant
General Manager
Operations Manager
Factory Worker
Sales Representative
Customer Service Representative
Software Developer
Teacher
Nurse
Account Manager
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