Film Release Form for Germany

Film Release Form Template for Germany

A Film Release Form under German law (Einwilligungserklärung für Filmaufnahmen) is a legally binding document that obtains consent from individuals to be filmed and grants permission for the use of their image and likeness. The document complies with German privacy laws, particularly the Kunsturhebergesetz (KUG) for image rights and GDPR requirements for data protection. It details the scope of permitted usage, duration of rights granted, and any restrictions on the use of the recorded material. This document is essential for protecting both the rights of the filmed individual and the interests of the filming entity while ensuring compliance with German personality rights and data protection regulations.

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What is a Film Release Form?

The Film Release Form is a crucial document required whenever filming individuals in Germany for professional, commercial, or institutional purposes. It serves as written evidence of informed consent and grants necessary permissions under German law. This document must comply with the Kunsturhebergesetz (KUG) regarding image rights, the GDPR and German Federal Data Protection Act (BDSG) for personal data processing, and general civil law requirements under the Bürgerliches Gesetzbuch (BGB). The Film Release Form includes specific provisions about how the footage can be used, stored, and distributed, protecting both the filmed subject's rights and the filmmaker's ability to use the content. It's particularly important in situations where the footage might be used for multiple purposes or distributed across various media platforms.

What sections should be included in a Film Release Form?

1. Parties: Identification of the production company/filmmaker and the person being filmed (the 'Subject')

2. Background: Context of the filming project, its purpose, and basic information about the production

3. Definitions: Key terms including 'Recording', 'Content', 'Production', 'Usage Rights', and other relevant terminology

4. Grant of Rights: Explicit consent for filming and comprehensive transfer of personality rights and usage permissions

5. Scope of Usage: Detailed description of how and where the footage may be used, including all forms of media and territories

6. Duration: Time period for which the release is valid, typically perpetual

7. Data Protection: GDPR-compliant section explaining how personal data will be processed and stored

8. No Compensation: Statement that the subject is not entitled to compensation unless specifically agreed otherwise

9. Governing Law: Specification of German law as governing law and jurisdiction

10. Signatures: Execution section with date and signatures of all parties

What sections are optional to include in a Film Release Form?

1. Compensation Terms: Required if the subject is to receive payment or other consideration for their participation

2. Parental Consent: Required when the subject is a minor, including specific provisions under German law

3. Restricted Usage: Optional section limiting the usage to specific contexts or excluding certain types of use

4. Withdrawal Rights: Optional section specifying if and how the subject can withdraw consent in the future

5. Special Requirements: Any specific requirements for the filming (clothing, location, context) if relevant

6. Confidentiality: Required for productions involving sensitive information or when NDAs are needed

What schedules should be included in a Film Release Form?

1. Schedule 1 - Project Description: Detailed description of the film project, including purpose, context, and intended use

2. Schedule 2 - Filming Details: Specific information about the filming including date, location, and nature of the content

3. Schedule 3 - Usage Specifications: Detailed breakdown of all intended uses of the footage

4. Appendix A - Subject Information Form: GDPR-compliant form collecting necessary personal information

5. Appendix B - Parental Consent Form: Additional form required for minors under German law

6. Appendix C - Compensation Details: If applicable, detailed breakdown of any compensation or benefits

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Film Release Form?

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What sections are optional to include in a Film Release Form?

What schedules should be included in a Film Release Form?

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