The Confirmation Letter of Intent is a crucial document in German business practice, used to formalize preliminary agreements and set the stage for detailed negotiations. Under German law, this document type requires careful drafting to balance its non-binding nature with potential pre-contractual obligations that may arise under the culpa in contrahendo doctrine. The document typically outlines proposed transaction terms, timelines, and any immediately binding provisions while clearly stating which elements are non-binding. It's particularly important in mergers and acquisitions, real estate transactions, joint ventures, and other significant business arrangements where parties need to document their serious intention to proceed while maintaining flexibility for final terms. The Confirmation Letter of Intent must comply with German Civil Code (BGB) requirements, especially regarding good faith negotiations and pre-contractual duties.
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1. Letter Header: Formal business letter header including date, addresses of both parties, and reference line
2. Salutation: Formal greeting to the receiving party
3. Introduction: Brief introduction identifying the parties and the purpose of the letter
4. Project Background: Brief description of the proposed transaction or project
5. Expression of Interest: Clear statement of intent to pursue the transaction or project
6. Key Terms: Outline of the principal terms and conditions being considered
7. Timeline: Proposed schedule for negotiations and due diligence
8. Non-Binding Nature: Clear statement that the letter is non-binding except for specifically identified provisions
9. Closing: Formal closing, including signature blocks for both parties
1. Exclusivity: Optional provision for exclusive negotiations for a specified period - include when parties want to ensure exclusive discussions
2. Confidentiality: Provisions regarding the confidential treatment of information - include if not covered by a separate NDA
3. Cost Allocation: Agreement on how costs during the negotiation phase will be handled - include for complex transactions
4. Due Diligence: Framework for the due diligence process - include for complex transactions requiring substantial investigation
5. Good Faith Deposit: Terms regarding any initial deposit or earnest money - include when parties want to demonstrate serious intent
6. Governing Law: Explicit choice of German law - include when parties want to ensure clarity on applicable law
7. Binding Provisions: Specific identification of which provisions are binding - include when certain terms need to be immediately enforceable
1. Key Terms Sheet: Detailed outline of the principal terms being considered for the final agreement
2. Timeline Schedule: Detailed timeline for the negotiation process, due diligence, and target completion dates
3. Contact Details: List of key contacts and their roles for both parties
4. Initial Due Diligence Requirements: Preliminary list of documents and information required for due diligence
Relevant legal definitions
Proposed Transaction
Binding Provisions
Confidential Information
Due Diligence Period
Exclusivity Period
Negotiation Period
Target Date
Parties
Project
Business Day
Definitive Agreement
Good Faith Deposit
Material Adverse Change
Representatives
Transaction Documents
Break Fee
Permitted Purpose
Third Party
Affiliate
Non-Disclosure Agreement
Binding Provisions
Confidential Information
Due Diligence Period
Exclusivity Period
Negotiation Period
Target Date
Parties
Project
Business Day
Definitive Agreement
Good Faith Deposit
Material Adverse Change
Representatives
Transaction Documents
Break Fee
Permitted Purpose
Third Party
Affiliate
Non-Disclosure Agreement
Clauses
Relevant Industries
Real Estate
Manufacturing
Technology
Financial Services
Healthcare
Energy
Infrastructure
Telecommunications
Automotive
Retail
Professional Services
Construction
Agriculture
Industrial
Hospitality
Relevant Teams
Legal
Corporate Development
Finance
Executive Leadership
Business Development
Mergers & Acquisitions
Strategy
Commercial
Operations
Project Management
Investment
Risk Management
Compliance
Relevant Roles
Chief Executive Officer
Managing Director
Chief Financial Officer
Legal Counsel
Corporate Lawyer
Business Development Manager
Chief Operating Officer
Project Manager
Investment Manager
Real Estate Manager
Merger & Acquisition Director
Head of Strategy
Commercial Director
General Counsel
Contract Manager
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