The Internship Confirmation Letter From Company To University is a mandatory document in the German educational system, serving as an official bridge between academic institutions and the professional sector. It is required when a student secures an internship position as part of their academic curriculum or voluntary professional development. The document confirms compliance with German labor laws, particularly regarding mandatory vs. voluntary internships under the Berufsbildungsgesetz (BBiG), and provides universities with verification that the internship meets their practical training requirements. This letter typically needs to be submitted to the university's internship office or relevant department for academic credit or program requirement purposes, and should include specific details about the internship duration, responsibilities, supervision, and learning objectives. It forms part of the official documentation required for both the educational institution's records and the company's HR documentation.
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1. Company Letterhead and Date: Official company letterhead including full legal name, address, and contact details, plus current date
2. University Address: Full name and address of the university department or internship office
3. Student Information: Student's full name, enrollment number, and degree program
4. Internship Confirmation Statement: Clear statement confirming acceptance of the student for internship
5. Internship Details: Duration, start and end dates, working hours, location of the internship
6. Department and Supervisor: Details of the department where internship will take place and name of direct supervisor
7. Core Responsibilities: Brief overview of main tasks and responsibilities during internship
8. Compliance Statement: Confirmation that internship meets university's practical training requirements
9. Signature Block: Company representative's name, title, signature, and date
1. Remuneration Details: Include if the internship is paid, stating compensation and payment terms
2. Insurance Confirmation: Specific details about insurance coverage if requested by university
3. Remote Work Arrangements: Include if internship involves any remote work components
4. Language Requirements: Include if internship requires specific language skills or will be conducted in specific language
5. Confidentiality Notice: Include if intern will be handling sensitive information
6. Academic Project Integration: Include if internship is linked to specific academic projects or thesis work
1. Detailed Job Description: Comprehensive list of tasks, projects, and responsibilities
2. University Internship Form: Standard university-provided form for internship confirmation
3. Learning Objectives: Specific educational goals and competencies to be developed during internship
4. Work Schedule: Detailed weekly schedule if different from standard working hours
5. Department Organization Chart: Shows intern's position within team structure if required by university
Relevant legal definitions
Intern (Praktikant/in)
Internship (Praktikum)
Mandatory Internship (Pflichtpraktikum)
Voluntary Internship (Freiwilliges Praktikum)
Practical Training Period (Praxisphase)
Supervising Professor (Betreuender Professor)
Company Supervisor (Betrieblicher Betreuer)
Training Plan (Ausbildungsplan)
Working Hours (Arbeitszeit)
University (Hochschule/Universität)
Host Department (Aufnehmende Abteilung)
Internship Duration (Praktikumsdauer)
Learning Objectives (Lernziele)
Academic Requirements (Studienordnung)
Practical Semester (Praxissemester)
Internship (Praktikum)
Mandatory Internship (Pflichtpraktikum)
Voluntary Internship (Freiwilliges Praktikum)
Practical Training Period (Praxisphase)
Supervising Professor (Betreuender Professor)
Company Supervisor (Betrieblicher Betreuer)
Training Plan (Ausbildungsplan)
Working Hours (Arbeitszeit)
University (Hochschule/Universität)
Host Department (Aufnehmende Abteilung)
Internship Duration (Praktikumsdauer)
Learning Objectives (Lernziele)
Academic Requirements (Studienordnung)
Practical Semester (Praxissemester)
Clauses
Company Introduction
Student Identification
Internship Duration
Working Hours
Location of Work
Supervision
Department Assignment
Core Responsibilities
Learning Objectives
Compliance with Academic Requirements
Insurance Coverage
Remuneration
Confidentiality
Data Protection
Health and Safety
Confirmation of Acceptance
Contact Details
Signature and Authorization
Student Identification
Internship Duration
Working Hours
Location of Work
Supervision
Department Assignment
Core Responsibilities
Learning Objectives
Compliance with Academic Requirements
Insurance Coverage
Remuneration
Confidentiality
Data Protection
Health and Safety
Confirmation of Acceptance
Contact Details
Signature and Authorization
Relevant Industries
Technology
Manufacturing
Financial Services
Healthcare
Retail
Telecommunications
Automotive
Energy
Consumer Goods
Professional Services
Media & Entertainment
Education
Pharmaceuticals
Construction
Logistics
Agriculture
Tourism & Hospitality
Chemical Industry
Aerospace
Research & Development
Relevant Teams
Human Resources
Personnel Administration
University Relations
Talent Acquisition
Learning & Development
Legal
Administration
Department hosting the intern
Training & Development
Relevant Roles
HR Manager
HR Director
Training Coordinator
Internship Program Manager
Department Head
Team Leader
Project Manager
Hiring Manager
HR Business Partner
Talent Acquisition Manager
Learning & Development Manager
University Relations Manager
Recruitment Specialist
Personnel Administrator
Office Manager
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