The Letter of Salary Confirmation (Gehaltsbestätigung) is a crucial document in German business practice that serves as an official verification of an employee's compensation details. It is typically requested when employees need to prove their income to third parties such as banks, landlords, or immigration authorities. The document must comply with German employment law requirements, particularly the Nachweisgesetz (Documentation Act) and data protection regulations (DSGVO/GDPR). It includes essential information such as current salary, employment duration, position, and any additional compensation components. While not as detailed as an employment contract, the Letter of Salary Confirmation provides a snapshot of the employee's current compensation status and is widely recognized by German institutions as a valid proof of income.
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1. Company Letterhead and Date: Official company letterhead including company details, address, and date of issuance
2. Employee Information: Full name, address, and employee ID (if applicable) of the employee
3. Subject Line: Clear indication that this is a salary confirmation letter (Gehaltsbestätigung)
4. Current Base Salary: Confirmation of the current gross monthly/annual base salary amount
5. Employment Details: Position title, department, and employment start date
6. Payment Schedule: Frequency of salary payments and payment dates
7. Signature Block: Space for authorized signatory, including name, position, and company stamp if applicable
1. Variable Compensation: Details of any bonus schemes, commission structures, or other variable compensation - include when applicable
2. Additional Benefits: List of monetary benefits like car allowance, meal vouchers, etc. - include when these form part of the total compensation
3. Historical Salary Information: Previous salary levels and dates of changes - include when the letter needs to document salary history
4. Working Hours: Confirmation of working hours if salary is based on specific hour arrangements - include for part-time employees
5. Tax Class Information: Employee's tax class and related deductions - include when required for tax or loan application purposes
6. Purpose Statement: Specific statement about the purpose of the letter (e.g., for loan application) - include when letter is issued for a specific purpose
1. Bonus Calculation Sheet: Detailed breakdown of variable compensation calculations - attach when complex bonus structures exist
2. Benefits Summary: Detailed list and monetary value of all benefits - attach when multiple benefits need to be documented
3. Salary History Overview: Table showing salary progression over time - attach when historical salary information is relevant
Relevant legal definitions
Base Salary
Gross Salary
Net Salary
Variable Compensation
Performance Bonus
Company Benefits
Special Payments
13th Month Salary
Holiday Allowance
Working Hours
Employer Contributions
Social Security Contributions
Employment Start Date
Position Title
Employment Status
Pay Period
Payment Date
Tax Class
Additional Allowances
Gross Salary
Net Salary
Variable Compensation
Performance Bonus
Company Benefits
Special Payments
13th Month Salary
Holiday Allowance
Working Hours
Employer Contributions
Social Security Contributions
Employment Start Date
Position Title
Employment Status
Pay Period
Payment Date
Tax Class
Additional Allowances
Clauses
Relevant Industries
Banking and Financial Services
Technology and IT
Manufacturing
Retail and Consumer Goods
Healthcare and Pharmaceuticals
Professional Services
Education
Construction
Automotive
Energy and Utilities
Telecommunications
Media and Entertainment
Public Sector
Non-Profit Organizations
Agriculture
Transportation and Logistics
Relevant Teams
Human Resources
Payroll
Finance
Legal
Personnel Administration
Compensation and Benefits
HR Operations
Administrative Services
Relevant Roles
Human Resources Manager
HR Director
Payroll Manager
Compensation and Benefits Manager
HR Business Partner
Finance Manager
HR Administrator
Personnel Administrator
HR Operations Manager
Chief Human Resources Officer
HR Specialist
Payroll Administrator
HR Coordinator
Human Resources Assistant
Office Manager
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