The Hiring Confirmation Letter is a crucial document in German employment relationships, typically issued after a verbal or informal written job offer has been accepted but before or shortly after the employment commences. It serves as an interim or supplementary document to the employment contract, ensuring compliance with the German Documentation of Essential Working Conditions Act (Nachweisgesetz), which requires employers to provide written documentation of key employment terms within one month of the start of employment. The document includes essential information such as job details, compensation, working hours, and other key terms, making it relevant for both legal compliance and practical reference. While some companies use it as a standalone document for straightforward employment relationships, others use it in conjunction with a more detailed employment contract.

1. Company Letterhead and Date: Official company letterhead including full legal name, address, and date of the letter

2. Employee Address Block: Full name and address of the employee

3. Subject Line: Clear indication that this is a hiring confirmation letter (Einstellungsbestätigung)

4. Opening Statement: Confirmation of the job offer acceptance and expression of welcome

5. Position Details: Job title, department, and reporting relationship

6. Start Date and Location: Confirmed employment start date and primary work location

7. Working Hours: Agreed working hours, including any shift patterns or flexible arrangements

8. Compensation: Salary details, payment frequency, and any agreed bonuses or additional benefits

9. Leave Entitlement: Annual leave allowance and public holiday entitlement

10. Notice Period: Required notice period for termination by either party

11. Probationary Period: Duration and terms of the probationary period

12. Reference to Employment Contract: Reference to the full employment contract or collective agreements if applicable

13. Closing: Signature block with company representative's name and title