The Casual Leave Letter is a standard document used across German organizations to formally request and document time off work. This document type is essential for compliance with German labor laws, particularly the Federal Leave Act (Bundesurlaubsgesetz), and helps maintain clear records of employee absences. The letter should be submitted with reasonable notice before the intended leave period and must include specific details such as dates, duration, and reason for leave. While the format may vary by organization, a Casual Leave Letter typically needs to include essential information for proper documentation and approval processes, ensuring transparency and proper workflow management during the employee's absence. It serves as an important record for both the employer and employee, protecting both parties' interests and ensuring compliance with legal requirements regarding leave entitlements and notifications.

1. Sender Details: Full name, employee ID (if applicable), department, and position of the employee

2. Recipient Details: Name and title of the supervisor or HR manager, department

3. Date: Current date of writing the letter

4. Subject Line: Clear indication that this is a casual leave request (Antrag auf Urlaub)

5. Leave Details: Specific dates for the requested leave period, including first and last day

6. Reason for Leave: Brief explanation for the leave request (keeping in mind privacy rights)

7. Handover Information: Brief statement about current work status and any pending tasks

8. Closing: Professional closing, signature, and contact information