The Letter of Intent for PhD studies is a crucial preliminary document in the Swiss academic system, used when a prospective doctoral candidate wishes to formally express their intention to pursue PhD studies at a Swiss institution. This document serves as an initial point of contact between the candidate and the institution, typically preceding the formal application process. It should align with Swiss federal and cantonal education laws, particularly the Federal Act on Funding and Coordination of the Swiss Higher Education Sector (HEdA). The letter outlines the candidate's academic qualifications, research interests, and proposed research direction, while demonstrating their understanding of the institution's research environment. While not legally binding, it is an important step in establishing academic relationships and can be crucial for securing supervisory support or preliminary acceptance into a doctoral program.

1. Sender's Details: Full name, current address, contact information, and current academic/professional position

2. Date: Current date in formal format

3. Recipient's Details: Name and title of the professor/supervisor, department, university name and address

4. Subject Line: Clear indication that this is a Letter of Intent for PhD studies, including the specific program or research area

5. Salutation: Formal greeting to the recipient

6. Introduction: Brief self-introduction and clear statement of intent to pursue PhD studies at the institution

7. Academic Background: Relevant academic qualifications and research experience

8. Research Interest: Specific research area/topic of interest and its alignment with the department's expertise

9. Research Proposal Overview: Brief outline of proposed research topic and methodology

10. Timeline: Expected start date and duration of the PhD program

11. Closing: Professional closing statement expressing enthusiasm and readiness for further discussion

12. Signature: Formal signature block with full name and current titles if applicable