The Intent Proposal Letter For Renting Space is a crucial preliminary document used in Swiss commercial property transactions when a prospective tenant wishes to formally express interest in leasing a property while establishing a framework for negotiations. This document typically precedes the formal lease agreement and is particularly important in the Swiss business environment, where structured and documented approaches to commercial negotiations are valued. While generally non-binding, it may contain certain binding provisions such as confidentiality or exclusivity clauses. The letter outlines key commercial terms, intended use of the space, and proposed timeline, serving as a roadmap for subsequent negotiations. Under Swiss law, particularly the Swiss Code of Obligations, such preliminary agreements must be drafted carefully to clearly distinguish between binding and non-binding elements while maintaining the principle of good faith in business dealings.
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1. Letter Header: Date, recipient's full details, and sender's full details
2. Subject Line: Clear identification of the document as a Letter of Intent for renting specific premises
3. Introduction: Brief introduction of the sender/prospective tenant and statement of intent to rent the property
4. Property Description: Detailed description of the property including address, size, and relevant features
5. Proposed Terms: Key commercial terms including proposed rental amount, duration, and intended use of space
6. Timeline: Proposed timeline for negotiations, due diligence, and intended occupancy date
7. Non-Binding Statement: Clear statement that this is a non-binding expression of interest, except for specifically identified binding provisions
8. Closing: Standard letter closing with signature block and contact information
1. Exclusivity Period: Request for exclusive negotiation rights for a specified period, used when the tenant wants to prevent the landlord from negotiating with other parties
2. Confidentiality Clause: Statement regarding the confidential nature of negotiations and shared information, used when sensitive business information might be exchanged
3. Due Diligence Requirements: List of required documentation and access needs for due diligence, used for larger commercial spaces or when significant investment is planned
4. Conditions Precedent: Specific conditions that need to be met before proceeding with formal lease negotiations, used when certain approvals or confirmations are needed
5. Cost Allocation: Statement regarding who bears the costs of negotiations and documentation, used in larger commercial transactions
1. Floor Plan: Preliminary floor plan or layout of the intended rental space
2. Proposed Modifications: High-level overview of any proposed modifications to the space
3. Initial Space Planning: Basic concept of how the tenant intends to use the space
4. Timeline Schedule: Detailed timeline of proposed next steps and major milestones
Relevant legal definitions
Premises
Intended Use
Proposed Lease Term
Proposed Commencement Date
Base Rent
Additional Charges
Common Areas
Due Diligence Period
Exclusivity Period
Confidential Information
Business Days
Permitted Use
Letter
Parties
Property Owner
Prospective Tenant
Building
Lettable Area
Fit-out Works
Handover Date
Security Deposit
Ancillary Services
Operating Costs
Binding Provisions
Non-Binding Provisions
Intended Use
Proposed Lease Term
Proposed Commencement Date
Base Rent
Additional Charges
Common Areas
Due Diligence Period
Exclusivity Period
Confidential Information
Business Days
Permitted Use
Letter
Parties
Property Owner
Prospective Tenant
Building
Lettable Area
Fit-out Works
Handover Date
Security Deposit
Ancillary Services
Operating Costs
Binding Provisions
Non-Binding Provisions
Clauses
Non-Binding Nature
Property Description
Commercial Terms
Intended Use
Timeline
Due Diligence
Exclusivity
Confidentiality
Costs and Expenses
Good Faith
Access Rights
Binding Provisions
Governing Law
Term and Termination
Property Modifications
Insurance Requirements
Regulatory Compliance
Assignment
Notices
Entire Understanding
Language
Counterparts
Property Description
Commercial Terms
Intended Use
Timeline
Due Diligence
Exclusivity
Confidentiality
Costs and Expenses
Good Faith
Access Rights
Binding Provisions
Governing Law
Term and Termination
Property Modifications
Insurance Requirements
Regulatory Compliance
Assignment
Notices
Entire Understanding
Language
Counterparts
Relevant Industries
Real Estate
Retail
Professional Services
Manufacturing
Technology
Healthcare
Hospitality
Education
Financial Services
Logistics and Warehousing
Creative Industries
Non-Profit Organizations
Relevant Teams
Legal
Finance
Operations
Facilities Management
Real Estate
Business Development
Administration
Corporate Services
Risk Management
Procurement
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Chief Operating Officer
Facilities Manager
Real Estate Director
Head of Operations
Business Development Manager
Property Manager
Legal Counsel
Commercial Director
Expansion Manager
Location Planning Manager
Corporate Real Estate Manager
Administration Manager
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