The Application For Annual Leave Letter is a standard document used in Swiss employment relationships to formally request and document paid vacation time. It is required whenever an employee wishes to use their statutory annual leave entitlement, which is protected under Swiss law (minimum 4 weeks per year for adults, 5 weeks for employees under 20). The document serves multiple purposes: it formally notifies the employer of the intended leave dates, provides necessary information for operational planning, and creates a record for HR purposes. Under Swiss employment law, while employees have the right to determine their vacation preferences, the employer must approve the timing considering business needs. This document initiates this process and should be submitted according to company policy timeframes, typically several weeks or months before the intended leave period.
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1. Employee Details: Full name, employee ID, position, and department of the requesting employee
2. Date and Location: Current date and business location
3. Recipient Details: Name and title of the supervisor or HR manager to whom the request is addressed
4. Subject Line: Clear indication that this is an annual leave application
5. Leave Period: Specific dates for the requested leave period, including first and last day
6. Number of Days: Total number of working days being requested
7. Return Date: Clear statement of when the employee will return to work
8. Handover Information: Brief statement about work status and any critical handover arrangements
9. Signature Block: Employee's signature, name, and date
1. Emergency Contact: Contact details during leave period - include when traveling abroad or company policy requires it
2. Remaining Leave Balance: Statement of remaining annual leave days - include when required by company policy or for transparency
3. Coverage Arrangements: Detailed handover plan and colleague covering duties - include for senior positions or critical roles
4. Travel Details: Basic information about travel plans - include when traveling internationally or when required by company policy
5. Previous Leave History: Summary of leave taken in current year - include if requested by employer or relevant to decision-making
1. Handover Document: Detailed list of ongoing projects, tasks, and relevant contact information - attach for complex roles or extended leave periods
2. Leave Calendar: Team or department leave calendar showing other approved leave periods - attach to demonstrate no conflicts
3. Coverage Plan: Detailed plan of how work will be covered during absence - attach for management or specialized roles
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