The Invoice With Payment Terms is a crucial business document used in Canadian commercial transactions to request payment for goods or services while establishing clear payment conditions. This document type is essential for businesses operating in Canada, as it must comply with federal and provincial tax regulations, including proper display of GST/HST information and registration numbers. It serves multiple purposes: documenting the transaction, specifying payment expectations, enabling input tax credits, and providing a basis for financial record-keeping. The document is particularly important for businesses managing cash flow and maintaining clear payment expectations with their customers, while ensuring compliance with Canadian tax and commercial laws.
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1. Invoice Header: Contains invoice number, date, and document title
2. Seller Information: Full legal business name, address, contact details, and business/tax registration numbers
3. Customer Information: Full legal name of customer, billing address, and shipping address if different
4. Invoice Details: Description of goods/services, quantities, unit prices, and total amounts
5. Calculation Summary: Subtotal, applicable taxes (GST/HST/PST), and total amount due
6. Payment Terms: Due date, accepted payment methods, and bank/payment details
7. Additional Notes: Any special conditions or requirements for payment
1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract
2. Shipping Details: Include for invoices involving physical goods delivery
3. Late Payment Terms: Include when specifying interest charges or penalties for late payment
4. Discount Terms: Include when offering early payment or volume discounts
5. Currency Information: Include for international transactions or when dealing with multiple currencies
6. Project Details: Include when the invoice relates to a specific project or phase of work
1. Schedule A - Itemized List: Detailed breakdown of products/services when the main invoice contains summary information only
2. Schedule B - Time Sheet: Detailed time records for service-based invoices
3. Schedule C - Supporting Documentation: Additional documentation such as delivery receipts or work completion certificates
4. Appendix 1 - Tax Calculations: Detailed breakdown of tax calculations for complex transactions involving multiple tax rates or jurisdictions
Relevant legal definitions
Due Date
Payment Terms
Late Payment Interest
GST/HST
PST
Business Day
Banking Day
Invoice Date
Payment Method
Early Payment Discount
Net Amount
Gross Amount
Tax Registration Number
Purchase Order
Shipping Terms
Currency
Service Description
Unit Price
Credit Terms
Late Payment Fee
Electronic Payment
Wire Transfer
Authorized Representative
Point of Sale
Place of Supply
Payment Terms
Late Payment Interest
GST/HST
PST
Business Day
Banking Day
Invoice Date
Payment Method
Early Payment Discount
Net Amount
Gross Amount
Tax Registration Number
Purchase Order
Shipping Terms
Currency
Service Description
Unit Price
Credit Terms
Late Payment Fee
Electronic Payment
Wire Transfer
Authorized Representative
Point of Sale
Place of Supply
Clauses
Payment Terms
Late Payment
Interest Charges
Early Payment Discount
Payment Methods
Tax Compliance
Currency
Dispute Resolution
Collection Rights
Credit Terms
Electronic Payment Authorization
Banking Details
Invoice Validity
Document Retention
Shipping Terms
Return Policy
Governing Law
Amendment Rights
Force Majeure
Severability
Late Payment
Interest Charges
Early Payment Discount
Payment Methods
Tax Compliance
Currency
Dispute Resolution
Collection Rights
Credit Terms
Electronic Payment Authorization
Banking Details
Invoice Validity
Document Retention
Shipping Terms
Return Policy
Governing Law
Amendment Rights
Force Majeure
Severability
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Technology
Healthcare
Education
Consulting
Wholesale Trade
Transportation and Logistics
Real Estate
Agriculture
Energy
Mining
Financial Services
Relevant Teams
Accounts Receivable
Finance
Accounting
Sales Administration
Credit Control
Tax
Treasury
Revenue
Commercial Operations
Billing
Relevant Roles
Accounts Receivable Manager
Billing Coordinator
Finance Manager
Accounting Manager
Credit Controller
Financial Controller
Sales Administrator
Business Development Manager
Operations Manager
Procurement Manager
Accounts Payable Specialist
Bookkeeper
Tax Specialist
Chief Financial Officer
Finance Director
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