A Selling Invoice is a fundamental commercial document used in Canadian business transactions to document sales and request payment from customers. It serves multiple purposes: as a legal record of sale, a tax document for GST/HST compliance, and an accounting document for both parties' financial records. The document must comply with federal regulations under the Excise Tax Act and various provincial requirements, particularly regarding sales tax calculations and disclosure. Selling Invoices are essential for businesses operating in Canada as they help track revenue, support tax returns, and provide proof of transactions for audit purposes. They must include specific information such as the seller's GST/HST registration number, detailed description of goods or services, and applicable tax calculations to be considered valid under Canadian law.
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1. Seller Information: Complete business name, address, contact details, and business/tax registration numbers
2. Buyer Information: Customer's name, billing address, shipping address (if different), and contact information
3. Invoice Details: Invoice number, date of issue, due date, and purchase order reference number (if applicable)
4. Item Details: Detailed list of products/services, including quantities, unit prices, and descriptions
5. Calculation Summary: Subtotal, applicable taxes (GST/HST/PST) clearly separated, and total amount due
6. Payment Terms: Payment due date, accepted payment methods, and any early payment discounts or late payment penalties
7. Invoice Footer: Any additional required notices, GST/HST registration number, and company footer information
1. Shipping Information: Include when goods are being shipped, detailing shipping method, costs, and tracking information
2. Discount Details: Include when special discounts or promotions are applied, showing original prices and discount calculations
3. Project References: Include for project-based billing, showing project codes, milestone references, or contract numbers
4. Currency Information: Include for international transactions, showing exchange rates and currency conversion details
5. Special Instructions: Include when specific handling, delivery, or payment instructions are necessary
6. Tax Exemption Details: Include when the customer has tax-exempt status, showing exemption numbers and calculations
1. Itemized Breakdown: Detailed breakdown of complex line items or time-based services
2. Proof of Delivery: Delivery confirmation or signed receipt when required
3. Rate Sheet: Reference sheet showing standard rates when multiple rates are used
4. Terms and Conditions: Detailed terms and conditions when required for complex sales
Relevant legal definitions
GST
HST
PST
Net Amount
Due Date
Payment Terms
Shipping Terms
Invoice Date
Purchase Order
Unit Price
Quantity
Item Description
Subtotal
Total Amount
Tax Registration Number
Billing Address
Shipping Address
Reference Number
Late Payment Fee
Early Payment Discount
Credit Terms
Currency
Exchange Rate
Place of Supply
Zero-Rated Supply
Exempt Supply
Taxable Supply
HST
PST
Net Amount
Due Date
Payment Terms
Shipping Terms
Invoice Date
Purchase Order
Unit Price
Quantity
Item Description
Subtotal
Total Amount
Tax Registration Number
Billing Address
Shipping Address
Reference Number
Late Payment Fee
Early Payment Discount
Credit Terms
Currency
Exchange Rate
Place of Supply
Zero-Rated Supply
Exempt Supply
Taxable Supply
Clauses
Relevant Industries
Retail
Manufacturing
Wholesale
Professional Services
Construction
Technology
Healthcare
Education
Transportation
Agriculture
Mining
Energy
Financial Services
Real Estate
Hospitality
Entertainment
Consulting
Relevant Teams
Accounts Receivable
Finance
Accounting
Sales Operations
Tax
Revenue Operations
Credit Control
Business Administration
Sales Support
Treasury
Relevant Roles
Accounts Receivable Clerk
Billing Coordinator
Financial Controller
Accountant
Bookkeeper
Sales Administrator
Finance Manager
Tax Specialist
Business Owner
Office Manager
Credit Controller
Finance Director
Sales Operations Manager
Accounts Manager
Revenue Analyst
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