A Selling Invoice is a crucial commercial document used in South African business transactions to request payment for goods or services provided. It serves multiple purposes: as a legally binding document, a tax record, and proof of transaction. The document must comply with South African legislation, including the Value-Added Tax Act and Consumer Protection Act, requiring specific information such as VAT registration numbers, tax calculations, and prescribed disclosures. Selling Invoices are essential for business record-keeping, tax compliance, and maintaining clear communication between trading parties. They form the basis for accounts receivable, tax returns, and financial audits, making them fundamental to business operations in South Africa.
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1. Invoice Header: Company details including registered name, registration number, VAT number, address, and contact information
2. Customer Information: Customer's full details including name, address, and VAT number (if applicable)
3. Invoice Details: Invoice number, date, reference numbers, and order numbers if applicable
4. Item Description: Detailed list of goods/services, including quantities, unit prices, and descriptions
5. Pricing Breakdown: Subtotal, VAT amount, and total amount payable clearly displayed
6. Payment Information: Payment terms, due date, and banking details for payment
7. Legal Notices: Required legal statements including VAT notices and terms of payment
1. Delivery Information: Include when goods are being delivered, showing delivery address and estimated delivery date
2. Trade Discount Section: Include when special discounts or promotional rates are applied to the invoice
3. Foreign Currency Information: Include for international transactions, showing exchange rates and equivalent amounts
4. Purchase Order Reference: Include when the sale is made against a specific purchase order
5. Special Instructions: Include when there are specific handling, storage, or usage instructions for the goods
1. Detailed Product Specifications: Detailed technical specifications or product descriptions when the main invoice cannot accommodate all details
2. Delivery Schedule: For multiple delivery dates or complex delivery arrangements
3. Price Calculation Breakdown: Detailed calculation of complex pricing structures or volume-based discounts
Relevant legal definitions
Payment Due Date
VAT
Delivery Terms
Credit Terms
Interest Rate
Purchase Order
Invoice Date
Payment Terms
Goods
Services
Unit Price
Total Amount
Tax Invoice
Zero-Rated Supply
Exempt Supply
Standard-Rated Supply
Trading Currency
Exchange Rate
Late Payment Penalty
Settlement Discount
Trade Discount
Credit Period
Valid Until Date
Shipping Terms
Place of Supply
VAT
Delivery Terms
Credit Terms
Interest Rate
Purchase Order
Invoice Date
Payment Terms
Goods
Services
Unit Price
Total Amount
Tax Invoice
Zero-Rated Supply
Exempt Supply
Standard-Rated Supply
Trading Currency
Exchange Rate
Late Payment Penalty
Settlement Discount
Trade Discount
Credit Period
Valid Until Date
Shipping Terms
Place of Supply
Clauses
Relevant Industries
Retail
Manufacturing
Wholesale
Professional Services
Construction
Technology
Agriculture
Healthcare
Education
Transport and Logistics
Mining
Financial Services
Hospitality
Real Estate
Relevant Teams
Accounts Receivable
Finance
Sales
Operations
Tax
Customer Service
Credit Control
Administration
Billing
Account Management
Relevant Roles
Accounts Receivable Clerk
Finance Manager
Sales Manager
Financial Controller
Bookkeeper
Tax Accountant
Credit Controller
Business Owner
Financial Director
Sales Administrator
Billing Coordinator
Account Manager
Operations Manager
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