The End of Contract Notice is a essential document in Canadian employment law, used when an employer needs to formally terminate an employment relationship in accordance with federal and provincial regulations. This document is typically issued when a fixed-term contract is ending, when termination without cause occurs, or when a position becomes redundant. It must include specific information required by Canadian employment standards, such as the termination date, notice period details, and final payment calculations. The notice serves multiple purposes: it provides clear documentation of the employment termination, outlines the employee's entitlements, and helps ensure the employer's compliance with legal obligations. The timing and content of this notice are critical, as they must align with minimum notice requirements under applicable provincial or federal legislation.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Employee's full name, address, and position title
3. Subject Line: Clear indication that this is an End of Contract Notice
4. Confirmation of End Date: Specific statement of when the employment relationship will end
5. Notice Period Details: Information about the notice period being provided and how it aligns with employment standards
6. Final Pay Information: Details of final salary, vacation pay, and any other outstanding compensation
7. Company Property: List of company property to be returned and process for return
8. Signature Block: Employer's signature, name, title, and contact information
1. Reference Letter Offer: Include when the company is willing to provide a reference letter
2. Continuation of Benefits: Details about any benefit continuation during the notice period or beyond
3. Severance Package: Include for long-term employees eligible for additional severance pay
4. Outplacement Services: Include when the company is offering career transition support
5. Non-Compete Reminder: Include when the employee is bound by existing non-compete agreements
6. Release Agreement Reference: Include when a separate release agreement is being offered
1. Schedule A - Final Payment Calculation: Detailed breakdown of final pay including salary, vacation pay, and any other entitlements
2. Schedule B - Company Property Checklist: Itemized list of company property to be returned
3. Schedule C - Benefit Continuation Details: Specific information about benefit coverage during the notice period
4. Schedule D - Outstanding Expense Claims: List of any approved expense claims to be processed in final payment
Relevant legal definitions
Notice Period
Termination Date
Final Pay
Severance Pay
Company Property
Confidential Information
Vacation Pay
Benefits
Record of Employment
Outstanding Obligations
Company Policies
Statutory Entitlements
Release Agreement
Employment Agreement
Cause
Non-Compete Obligations
Intellectual Property
Continuation Period
Working Notice
Pay in Lieu of Notice
Termination Date
Final Pay
Severance Pay
Company Property
Confidential Information
Vacation Pay
Benefits
Record of Employment
Outstanding Obligations
Company Policies
Statutory Entitlements
Release Agreement
Employment Agreement
Cause
Non-Compete Obligations
Intellectual Property
Continuation Period
Working Notice
Pay in Lieu of Notice
Clauses
Termination Date
Notice Period
Final Payment
Return of Property
Confidentiality
Non-Disparagement
Continuing Obligations
Benefits Continuation
Reference Provision
Severance Payment
Release of Claims
Non-Solicitation
Non-Competition
Final Expenses
Vacation Pay
Statutory Rights
Company Property
Intellectual Property Rights
Outstanding Obligations
Contact Information
Notice Period
Final Payment
Return of Property
Confidentiality
Non-Disparagement
Continuing Obligations
Benefits Continuation
Reference Provision
Severance Payment
Release of Claims
Non-Solicitation
Non-Competition
Final Expenses
Vacation Pay
Statutory Rights
Company Property
Intellectual Property Rights
Outstanding Obligations
Contact Information
Relevant Industries
Technology
Manufacturing
Financial Services
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Transportation
Energy
Telecommunications
Public Sector
Non-Profit
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Senior Management
Operations Management
Relevant Roles
HR Manager
HR Director
Legal Counsel
HR Business Partner
Department Manager
Operations Manager
HR Administrator
Compliance Officer
Employee Relations Manager
HR Coordinator
General Manager
Chief Human Resources Officer
HR Specialist
Personnel Manager
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