Service Provider Contract Template for Belgium

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Key Requirements PROMPT example:

Service Provider Contract

"I need a Service Provider Contract under Belgian law for an IT consultancy providing cloud migration services to our manufacturing company, with a planned start date of March 1, 2025, including specific data protection provisions and service level requirements."

Document background
The Service Provider Contract is a fundamental legal document used when engaging independent contractors or professional service providers in Belgium. It's essential for businesses seeking to formalize service arrangements while complying with Belgian law and EU regulations. This document is particularly crucial given the strict distinction between employment and independent contractor relationships in Belgian law. The contract covers critical aspects such as service scope, payment terms, intellectual property rights, data protection, and liability provisions, while ensuring compliance with Belgian civil code requirements and relevant EU directives. It's designed to protect both parties' interests while maintaining clarity about the independent nature of the service provision relationship.
Suggested Sections

1. Parties: Identification of the service provider and the client, including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of the services to be provided, including any specific requirements or standards

5. Term and Termination: Duration of the agreement, renewal terms, and circumstances under which either party may terminate

6. Fees and Payment Terms: Service fees, payment schedule, invoicing requirements, and VAT arrangements

7. Independent Contractor Status: Clear statement of the service provider's status as an independent contractor, not an employee

8. Obligations of the Service Provider: Key responsibilities, quality standards, and performance requirements

9. Obligations of the Client: Client's responsibilities, including provision of necessary information and cooperation

10. Intellectual Property Rights: Ownership and usage rights of pre-existing and newly created intellectual property

11. Confidentiality: Protection of confidential information and trade secrets

12. Data Protection: GDPR compliance and data processing obligations

13. Liability and Indemnification: Limitation of liability, indemnification obligations, and insurance requirements

14. Force Majeure: Circumstances excusing performance and related procedures

15. Governing Law and Jurisdiction: Confirmation of Belgian law application and jurisdiction for disputes

16. General Provisions: Standard clauses including notices, amendments, assignment, and severability

Optional Sections

1. Service Levels: Include when specific performance metrics or service levels need to be maintained

2. Audit Rights: Include when the client requires rights to audit the service provider's performance or compliance

3. Non-Competition: Include when the service provider should be restricted from working with competitors

4. Non-Solicitation: Include when parties wish to prevent solicitation of each other's employees or clients

5. Equipment and Materials: Include when specific equipment or materials are provided by either party

6. Training and Support: Include when ongoing training or support is part of the services

7. Compliance with Specific Regulations: Include when services are in regulated industries (e.g., financial services, healthcare)

8. Insurance: Include as separate section when specific insurance requirements are extensive

9. Business Continuity: Include when service continuity is critical to the client's operations

Suggested Schedules

1. Schedule 1 - Service Description: Detailed technical specifications and scope of the services

2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, rates, and payment terms

3. Schedule 3 - Service Levels: Specific performance metrics, KPIs, and measurement methods

4. Schedule 4 - Data Processing Agreement: Detailed GDPR-compliant data processing terms if personal data is processed

5. Schedule 5 - Contact Details: Key contacts and escalation procedures

6. Schedule 6 - Required Insurance Coverage: Specific insurance types and coverage amounts

7. Appendix A - Required Forms: Standard forms for reporting, invoicing, or service requests

8. Appendix B - Technical Requirements: Technical specifications, systems requirements, or integration details

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Information Technology

Professional Services

Management Consulting

Financial Services

Marketing and Advertising

Engineering

Healthcare Services

Education and Training

Business Process Outsourcing

Facilities Management

Human Resources

Research and Development

Environmental Services

Telecommunications

Relevant Teams

Legal

Procurement

Finance

Operations

Human Resources

Compliance

Risk Management

Commercial

Business Development

Project Management

Vendor Management

Relevant Roles

Legal Counsel

Procurement Manager

Contract Manager

Business Development Manager

Operations Director

Chief Financial Officer

Project Manager

Compliance Officer

Risk Manager

Commercial Director

HR Director

Department Head

Chief Executive Officer

General Counsel

Vendor Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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