Professional Meeting Minutes Template for Belgium

1. Executive Summary: Brief overview of key points and decisions, used for longer meetings or when required by corporate policy

2. Voting Results: Detailed breakdown of votes when formal voting takes place on specific matters

3. Declarations of Interest: Record of any conflicts of interest declared by participants, required when discussing matters where conflicts may exist

4. Risk Assessment: Documentation of any risk-related discussions, particularly important for board meetings or strategic discussions

5. Budget/Financial Update: Financial information discussed during the meeting, if applicable

6. Confidentiality Notice: Special notation regarding confidential matters discussed and handling requirements

1. Attendance Register: Signed record of all attendees, including any proxies or representatives

2. Supporting Documents: Key documents referenced during the meeting (presentations, reports, etc.)

3. Proxy Forms: If applicable, formal proxy documentation for any represented parties

4. Pre-submitted Questions: Written questions submitted before the meeting with their answers

5. Visual Aids: Copies of any presentations or visual materials used during the meeting